Overview
Executive Assistant Jobs in Marshfield, WI at Marathon Cheese Corporation
JOB DESCRIPTION
This position will provide a range of administrative support services to the SVP, Government Affairs and Public Policy to promote efficient delivery of services and, where applicable, effective management of the department. S/he maintains high standards of professionalism, efficiency, personal communication, discretion and independent judgment. In working with internal and external contacts, including board members, s/he deals with a wide range of highly sensitive issues under tight deadlines/pressures.
ABOUT UNCF
The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students.
PRIMARY RESPONSIBILITIES AND DUTIES:
Schedule and manage the SVP, CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
Organize and coordinate travel and related requirements to include: flight tickets, hotel bookings, airport transfers, expense reports.
Provide support in arranging Accounting/Finance meetings including collation of speaking and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
Work closely with the CFO on special projects and Audit and Finance & Investment Committee activities.
Proofread, answer, and compose routine correspondence, including donor and board communications and other partner related materials, selective summaries and any follow-up actions for the SVP, CFO.
Support and coordinate Audit and Finance & Investment Committee meeting arrangements, including teleconferences and minute taking as required.
Coordinate, plan, and organize small-to large-scale meetings.
Perform general clerical duties to include but not limited to; scanning, copying, faxing, filing, and data entry. Collect and open mail addressed to the Accounting/Finance department; forward correspondence to appropriate staff for action.
Complete various forms, including: purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
Undertake special assignments/projects on a wide variety of issues as requested by the VP, IT.
Coordinate general administrative tasks, i.e. compiling internal communications, managing expense reports, schedule payment of invoices, etc.
Maintain the company’s innovative image through all forms of internal and external interaction – in writing, on the phone and in person.
Manage complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality.
Performs other duties as required and/or assigned.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
QUALIFICATIONS:
EDUCATION AND EXPERIENCE
High school diploma required, Bachelor’s Degree preferred. Minimum of 7 years administrative assistance/secretarial experience is required.
OTHER SKILLS AND ABILITIES
Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
Demonstrated ability to achieve high performance goals in a complex and fast-paced environment.
Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, external partners and donors.
Highly resourceful team-player with the ability to also be extremely effective independently.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Expert level written and verbal communications.
Proficiency in grammar, spelling and proofreading.
Ability to understand and interpret policies and procedures as well as apply them with consistency.
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Title: Executive Assistant
Company: Marathon Cheese Corporation
Location: Marshfield, WI
