Overview
Executive Assistant Jobs in Glen Allen, VA at MassMutual Greater Richmond
Nurse Practitioner On Call (NPOC) is busy mental health practice in Baltimore, MD. We are professional, agile, and our goal is to become a leading mental health practice committed to providing exceptional care and innovative solutions for individuals and communities. Our multidisciplinary team is dedicated to creating a supportive, empathetic, and transformative environment for those struggling with mental health issues.
Our work environment includes:
Modern office setting
Fast paced
Growth opportunities
Energetic
Safe work environment
On-the-job training
Administrative Coordinator (IMMEDIATE HIRE)
Summary:
The Administrative Coordinator helps clients engage in treatment and wellness and has the primary responsibility of scheduling clients for initial evaluations, follow ups and psychotherapy appts and will perform other duties related to the intake process. Respond to inquiries for outpatient referrals, gather demographic and insurance data, collect preliminary client information to identify the appropriate clinician, and schedule initial appointments. Verifies insurance coverage obtains authorizations and enters all required information into the appropriate electronic system. Serves as a point of contact to patients, their families/representatives, outside agencies, and referrers. Works to engage clients in their care works closely with other offices to coordinate efforts, and ensures timely, quality customer service for all inquiries.
Qualifications
1- 2 years of Mental Health front desk experience
Must be proficient in the use of a personal computer with Windows software
Understanding of mental health issues and terminology (either through formal education, training, or equivalent experience).
The ability to maintain and protect client confidentiality and privacy is essential
Ability to multi-task in a high volume, extremely fast-paced healthcare environment; demonstrated a willingness to take on varied responsibilities and work as part of a team to ensure the overall success of the Clinic.
Work requires excellent interpersonal skills, warmth, patience, and appropriate boundaries to communicate effectively with clients, all levels of internal staff, and various outside agencies and contacts
Excellent written and verbal skills for phone calls, letters, and documentation
Must be detail-oriented with strong organizational and time management skills
Ability to work with a diverse population, including an understanding of serious and persistent mental illness
Knowledge of COMAR and CARF standards
Analytical ability sufficient to gather and interpret data, apply knowledge of programs to client needs, investigate and resolve client concerns and questions, maintain admission and insurance records, and handle designated administrative detail
Experience: Prior experience in a receptionist or administrative assistant role, in mental health setting.
Familiarity with medical and insurance documentation.
Communication Skills: Excellent verbal and written communication skills.
Ability to communicate effectively and compassionately with patients, families, and mental health professionals.
Multilingual abilities can be an advantage, depending on the patient population.
Technical Proficiency: Competence in Microsoft Office Suite and ICanote electronic health record (EHR) systems.
Ability to learn and adapt to new software and technology used in the clinic.
Interpersonal Skills: Strong interpersonal and customer service skills.
Ability to maintain confidentiality and show discretion with sensitive information.
Empathy and patience in dealing with clients from diverse backgrounds.
Organizational Abilities: Strong organizational and multitasking skills.
Capable of managing appointments, client records, and office supplies.
Attention to detail in all aspects of work.
Problem-Solving Skills: Ability to handle emergencies and challenging situations calmly and effectively.
Skill in resolving conflicts or difficult situations with compassion and professionalism.
Cultural Competency: Understanding and sensitivity towards cultural, ethnic, and social diversity.
Training or experience in cultural competency preferred.
Additional Requirements:
Ability to work 40 hours M-F 9am to 530p
Background check clearance.
CPR and First Aid certification may be required.
Desirable Attributes:
Proactive and able to work independently.
Passionate about mental health care and advocacy.
Experience with community outreach or health promotion activities.
Reporting To:
Executive Team Member
Responsibilities
The Administrative Coordinator helps clients engage in treatment and wellness and has the primary responsibility of scheduling new clients for initial evaluations and will perform other duties related to the intake process.
Response to inquiries for outpatient referrals, gather demographic and insurance data, collects preliminary client information to identify the appropriate clinician, and schedule initial appointments
Verifies insurance coverage, obtains authorizations, and enters all required information into the appropriate electronic system.
Serves as a point of contact to patients, their families/representatives, outside agencies, and referrers
Works to engage clients in their care, works closely with other offices to coordinate efforts, and ensures timely, quality customer service for all inquiries
This position is required to respond to all calls and written referrals within 24 hours or less
Work requires analytical skills sufficient to edit documents, generate reports and logs, and summarize quality monitors
Requires:
Experience in a Behavioral Health setting
Knowledge of computer hardware, data software such as an Electronic Health Record, and health insurance verifications medical authorizations. Must be proficient in the use of a personal computer with Windows software.
The ability to maintain and protect client confidentiality and privacy is essential.
Ability to multi-task in a high volume, extremely fast-paced health care environment; demonstrated willingness to take on varied responsibilities and work as part of a team to ensure the overall success of the Clinic.
Work requires excellent interpersonal skills, warmth, patience and appropriate boundaries to communicate effectively with clients, all levels of internal staff, and various outside agencies and contacts. This position is required to respond to all calls and written referrals within 24 hours or less.
Work requires analytical skills sufficient to edit documents, generate reports and logs, and summarize quality monitors. Excellent written and verbal skills for phone calls, letters, and documentation.
Must be detail-oriented with strong organizational and time management skills.
Ability to work with a diverse population, including understanding serious and persistent mental illness.
Knowledge of COMAR, CARF standards.
Analytical ability sufficient to gather and interpret data, apply knowledge of programs to client needs, investigate and resolve client concerns and questions, maintain admission and insurance records, and handle designated administrative detail.
This position requires excellent communication skills, both written and verbal. The ideal candidate should be highly organized, detail-oriented, and able to multitask effectively. They should also have a professional demeanor, strong interpersonal skills, and the ability to work well in a team environment.
If you are looking for a challenging yet rewarding role as a Receptionist/Administrative Assistant, we would love to hear from you. Apply now to join our dynamic team!
Job Type: Full-time
Pay: $24.00 – $25.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Shift availability:
Day Shift (Required)
Ability to Commute:
Baltimore, MD 21201 (Required)
Ability to Relocate:
Baltimore, MD 21201: Relocate before starting work (Preferred)
Work Location: In person
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Title: Executive Assistant
Company: MassMutual Greater Richmond
Location: Glen Allen, VA
