Overview
Executive Assistant Jobs in Seattle, WA at Marcus & Millichap
Title: Executive Assistant
Company: Marcus & Millichap
Location: Seattle, WA
Marcus & Millichap is looking for anExecutive Assistantto provide professional support to a top producing Retail Broker in their Seattle office. Candidates must be extremely dependable, organized, proactive, and detail oriented. Additionally, the candidate must have exceptional follow-through, have the ability to work in a fast-paced environment, highly motivated, possess exceptional computer skills, as well as written/verbal communication skills business writing. The ability to multitask under pressure and anticipate needs is a must. The Candidate will also be responsible for screening calls, emails, and all incoming requests from clients and team members. The Candidate will also be managing the executive’s work and personal calendar, business and family travel plans, and personal and business errands needed throughout the working week.
Primary Responsibilities
Manage bookkeeping, bill paying, account transfers, and on-site banking
Obtaining expense receipts, report creation, submission, and tracking
Establish, develop, maintain and update filing system for the executive and department. Retrieves information from files when needed
Manage and sort emails daily
Screen incoming calls and requests
Manage and coordinate calendar, as well as confirm daily appointments
Draft and prepare written communication to clients and team members
Schedule meetings, conference calls, travel plans, and lunches
Prepare target client lists in order for the lead agent to prospect new business
Draft written responses or replies by phone or email. Responds to regularly occurring requests for information
Required Skills
5+ years of Executive or Personal Assistant experience required
Personal finance, banking, and bookkeeping experience required
Quickbooks or other expense software knowledge and proficiency
Must be tech savvy; Excellent computer skills including proficiency in Microsoft Applications to include Excel, and Word
Ability to prioritize tasks and work efficiently under pressure
Service-oriented attitude and professional demeanor with great interpersonal skills
Proven track record of being on time and dependable
Preferred Skills
Experience in the commercial real estate industry
CRM database familiarity a bonus, but not necessary
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971
, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly
2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada
.
Marcus & Millichap
closes more transactions than any other real estate investment brokerage firm in the nation.
In 2022, the firm closed 12,272 transactions with a sales volume of approximately $86.3 billion
.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employm…
