Overview
Executive Assistant Jobs in Raleigh, NC at Vaco
Title: Executive Assistant
Company: Vaco
Location: Raleigh, NC
Executive Assistant
Our client is seeking a highly organized and creative Executive Assistant to support the executive team. This role is ideal for an IT professional with a passion for digital design and a strong sense of organization. This individual will assist in a variety of administrative tasks, including calendar management, scheduling, and preparing materials for meetings. The ideal candidate will also have experience in designing visually engaging marketing materials and slide decks.
Responsibilities
Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and appointments.
Monitor and manage inboxes, draft responses, and prioritize messages.
Organize and prioritize incoming requests, ensuring timely follow-ups.
Coordinate travel arrangements and accommodation as needed.
Handle confidential information with discretion and professionalism.
Track and organize task lists, ensuring deadlines and priorities are met.
Assist in creating and/or updating materials such as sales collateral, power point slides, and other key business documents.
Attend meetings, take detailed notes, and follow up on action items.
Plan and book domestic and international travel, including accommodations and itineraries.
Process expense reports and manage reimbursement tracking.
Oversee on-site events and coordinate logistics within the office.
Create visually appealing and impactful PowerPoint presentations and slide decks.
Assist in preparing reports, agendas, and other materials for meetings.
Help with maintaining and organizing company files and documents.
Qualifications
Currently enrolled in a college or university program (preferably in Marketing, Business, Design, or related field).
Strong experience in digital design tools such as PowerPoint, Canva, and Adobe Creative Suite.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Strong attention to detail and ability to work independently.
Creative thinker with an eye for design and an ability to turn complex information into visually appealing content.
Strong written and verbal communication skills.
Ability to adapt to a fast-paced environment and work well under pressure.
