Overview
Executive Assistant Jobs in Baguio City, Cordillera Admin Region, Philippines at Detroit Justice Center
Title: Executive Assistant
Company: Detroit Justice Center
Location: Baguio City, Cordillera Admin Region, Philippines
Detroit, MI
$65,000 ‒ $70,000 Annually
About The Role
Detroit Justice Center (DJC) is seeking a highly organized and grounded Executive Assistant to support the Executive Director and the broader team. This is a trusted, high-responsibility role that combines executive support, writing and communications, internal coordination, and operational tasks that are essential to keeping our work moving forward.
This person will manage the Executive Director’s calendar and inbox, support the preparation of board materials, track follow-ups across key projects, and maintain an organized, welcoming office environment. They will also serve as a point of contact for incoming inquiries and provide reliable day-to-day administrative support.
This role is critical to helping DJC meet its mission and deliver transformational work to our clients and communities.
Key Responsibilities
Executive and Communications Support
Manage the Executive Director’s calendar and scheduling priorities
Monitor and triage the Executive Director’s inbox, drafting responses in their voice with accuracy and care
Draft, edit, and proofread communications, including memos, talking points, board materials, and reports
Create and update presentation decks for funder meetings, briefings, and events
Prepare agendas, materials, and follow-up trackers for meetings
Coordinate travel arrangements and logistics for the Executive Director and staff
Manage the preparation and assembly of board packets. Track team submissions and take notes during board meetings when needed
Internal Operations and Office Logistics
Serve as the first point of contact for general phone, email, mail, and visitor inquiries
Maintain a clean, well-organized, and stocked office space. Liaise with vendors and service providers
Coordinate meeting logistics such as room setup, supplies, printing, and hospitality needs
Support new staff onboarding logistics in partnership with HR and Operations
Coordinate basic travel and reimbursement logistics for staff
Administrative and Project Coordination
Track internal deadlines, deliverables, and follow-ups for leadership
Support special projects, events, and retreats as needed
Maintain digital files, including contracts, policies, and board records
Support light finance tasks such as logging payments, tracking reimbursements, and coordinating with the Finance Manager
Identify and support small-scale systems that improve coordination and organization
Who You Are
An excellent writer who can shift tone and write on behalf of leadership
A strong, intuitive listener who can take in complex or high-level direction and translate it into clear, actionable steps
Experienced in coordinating across staff, departments, and external partners
Organized and detail-oriented, with at least 3–5 years of experience in admin, operations, or executive support
Comfortable managing multiple priorities and following through with minimal supervision
Skilled in tools like Google Workspace, Zoom, and presentation software (Slides, Canva, etc.)
Emotionally intelligent, people-savvy, and grounded in strong communication and discretion
Deeply aligned with DJC’s mission and committed to community-centered justice
Bonus if you have
Experience in nonprofit, legal, or justice-oriented organizations
Familiarity with project management or internal operations tools
To Apply
Click “Apply” in this portal to submit your application. You will be prompted to upload the following documents:
Resume
One-page cover letter
Writing sample (1–2 pages: a professional email, memo, or short slide deck is fine)
Applications will be reviewed on a rolling basis. Priority will be given to submissions received by
July 14, 2025
.
