Overview
Executive Assistant Jobs in Miami, FL at Intelletec
Title: Executive Assistant
Company: Intelletec
Location: Miami, FL
Our client is an expanding company in the mining industry, preparing for a Nasdaq Stock Market listing. As they enter this critical growth phase, they are seeking a highly organized and proactive Executive Assistant to the CEO to provide top-level support to the Chief Executive Officer, with additional assistance to other C-suite executives on an ad-hoc basis.
This role will be instrumental in ensuring the efficiency of executive operations, particularly in supporting investor relations and corporate governance as the company transitions into a publicly traded entity.
Responsibilities:
Manage the CEO’s calendar, ensuring alignment with strategic priorities
Coordinate meetings, including agenda preparation, follow-ups, and logistics
Handle email correspondence and document requests on behalf of the CEO
Support the CEO and executive team in investor relations activities, including preparing materials for investor meetings and earnings calls
Assist with board meeting preparation, including compiling reports and coordinating logistics
Draft and refine presentations, meeting notes, and key corporate documents
Ensure compliance with corporate governance requirements in collaboration with legal and finance teams
Provide ad-hoc support to other C-suite executives as needed
Assist in travel planning and expense management
Maintain confidentiality and handle sensitive information with discretion
Qualifications:
Bachelor’s degree or equivalent experience
Proficiency in Microsoft Office Suite and other relevant tools
Strong organizational and time-management skills, with the ability to manage multiple priorities
Detail-oriented with excellent follow-through and problem-solving abilities
Exceptional written and verbal communication skills
Experience supporting executives in a publicly traded or pre-IPO company is a plus
Understanding of investor relations, corporate governance, or financial reporting processes is an advantage
Fluency in French is a plus
This is a unique opportunity to support the CEO of a company at a pivotal moment as it prepares for its Nasdaq listing. The ideal candidate will thrive in a dynamic, high-stakes environment, demonstrating flexibility, professionalism, and a proactive approach to executive support
