Overview
Executive Assistant Jobs in Austin, TX at Atmosphere TV
NATURE OF THE WORK – SUMMARY OF DUTIES AND RESPONSIBILITIES:
Provide daily administrative and clerical services in the Town Administrator’s office. The required duties/responsibilities below are representative of the knowledge, skills and/or ability required: including, but not limited to typing press releases, creating newsletters, and acting as a liaison between the Town Administrator and the public, employees, state and local offices.
ESSENTIAL JOB FUNCTIONS:
Maintain the appointment calendar, secure meeting sites, serve as the first point of contact for the Administrator and respond to requests as appropriate. Provide informational and referral services for quick response issues
Receive and direct incoming calls to the appropriate person or department
Project manager for a wide variety of programs for the Town Administrator
Assist in the planning and coordinating of community events
Research town issues for the Administrator as needed
Attend meetings at the Administrators Discretion
Assist in the budget process for the Administration Department
Press liaison for the Town Administrator. Write and distribute ongoing and regular series of news releases about town activities. Target messages on a weekly basis to newspaper, radio, and internet outlets. Assist the Town Administrator with background research for the press
Create a weekly E-newsletter with upcoming events, meetings, current news updates, and other articles per the Town Administrator’s direction.
Handle all mail and distribution of the mail
Posting meetings and agendas on the Secretary of States website as needed
Maintain Town website, posting all events, updating all Departments and posting meetings and agendas on the calendar
Monitors and maintain the security of the alarms, cameras and doors at Town Hall
Contact person for concerns pertaining to the phone system and IT in Town Hall
Maintain the calendars for all meetings held at Town Hall
Assist in other Departments at the Administrator’s discretion
Perform any other functions as required by the Town Administrator
MINIMUM QUALIFICATIONS:
Education and Experience
High school diploma or equivalent of experience working as an Administrative Assistant to a senior level manager required. Office experience in a fast-paced environment preferred. Must be efficient in Microsoft Office Software Programs.
Ability to communicate clearly both verbally and in writing, and to effectively meet and interact with the public, fellow employees, governmental agency representatives, Town officials, and others.
Ability to multi-task in a fast-paced environment
Must possess a valid motor vehicle operator’s license or the ability to travel as the job requires, i.e., in town to other departments and buildings and out of town for seminars, meetings, etc.
Skill in the operation of listed tools and equipment.
Job Type: Full-time
Pay: $25.04 per hour
Expected hours: 35 per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
North Smithfield, RI 02896 (Required)
Work Location: In person
Title: Executive Assistant
Company: Atmosphere TV
Location: Austin, TX
