Overview
Executive Assistant Jobs in Columbus, OH at Franklin County Court of Common Pleas
Full Job Description
Purpose of Position
This position assists the Executive Director and members of the Executive Leadership Team with administrative support functions. Support consists of project coordination; attendance at meetings; preparation of memoranda and documentation, along with serving as liaison and/or point of contact for/to multiple agencies and departments within and outside of the Court and County.
Essential Job Functions & Competencies
Assists the Executive Director and Executive Leadership Team as needed by typing correspondence, reports, and memoranda; receiving, screening, distributing, and prioritizing incoming mail; assisting internal and external callers by forwarding calls, taking messages, and providing information
Coordinates and attends monthly Judges’ meetings; prepares and distributes meeting agenda and information; takes and transcribes minutes; collects and distributes information associated with agenda topics; and maintains electronic copies of Judges’ meeting minutes
Serves as the liaison to Public Facilities Management for facility needs to include cleaning, painting, repairs, signage, keys and, staff moves
Coordinates seminars, meetings, and catering for special Court functions to include Judges’ committee meetings and other events
Serves as point of contact and coordination for all mock trials; maintains requirements for mock trials; monitors and distributes correspondence and assures courtrooms are ready and attendees’ names are provided to security for mock trials
Orders and maintains inventories of court forms, Judges’ envelopes, business cards and notepadsfor court staff
Prepares requests for proposals and reconciles invoices for payment
Establishes and maintains filing systems for court administration
Coordinates logistical office moves for existing and new employees; requests security changes for current employees when changes are needed
Prepares Veteran Service Commission letter merges and mailings; prepares specialty documents; and, writes correspondence
Attends and takes minutes at Executive Team bi-weekly meetings
Serves as Court Administration’s safety coordinator and contact; assists staff with court evacuations; and, attends safety planning meetings as the Court’s representative
Coordinates off-site Executive Leadership Team retreats
Maintains schedule of all Court appointments to Boards and Committees, planning for and documenting when appointments are made; creates all related entries and correspondence; e-files signed entries in Court case management system
Assists Presiding Judge in coordinating the annual Common Pleas Judges’ dinner meeting to include inviting participants, creating agenda, and catering
Prepares press release email contact list; inclement weather notification guide; Judges’ and Executive Leadership Team’s personal address and telephone listing; Judges’ genealogy; coordinates Judges’ redaction requests for Auditor, Recorder and the Board of Elections; distributes Court of Appeals decisions
Maintains court staff telephone listing and Judges’ framed portraits
Communicates with local media to place special notices
Assists and/or manages projects as assigned by the Executive Leadership Team
Serves as backup for Court administrative duties
Performs other related duties as required
The aforementioned duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties…
Title: Executive Assistant
Company: Franklin County Court of Common Pleas
Location: Columbus, OH
Category:
