Overview
Executive Assistant Jobs in Richmond, CA at Berkeley Biologics, LLC
Position Title: Administrative Assistant for Guest Experience and Connections
Reports to: Director of Guest Experience and Connections
Status: Part-time, Support Staff (20 hours/week)
Schedule: Monday-Thursday (flexible), key ministry events required (Christmas, Easter, Special Sundays, etc.)
Send us the required items to be considered for this position:
Your resume
Your cover letter
Links to your social media
Job Purpose and Goals:
The position of Administrative Assistant for Guest Experience and Connections exists for the two-fold purpose of providing administrative support for the daily operations of the Guest Experience & Connections Team of Lincoln Berean Church and to extend the productivity of the team members. This role requires superb customer service, detail orientation, flexibility, and collaboration.
The five key roles for this ‘seat’ are:
Guest Experience and Connections Administrative Support
Guest Experience and Connections Touch Point set-up, supply, and maintenance
Ministry Platform Front-end Data Input and Utilization
Guest Experience and Connections Communication
Participate, serve, and provide hospitality as a member of the Guest Experience and Connections Team
Key Roles and Responsibilities:
Guest Experience and Connections Administrative Support
Inventory for material, books, and supplies
Maintaining organization
Expense receipt processing, credit card reconciliation, PO’s, expense account, check requests
Attend and take notes for L10 Meeting, weekly/biweekly 1 on 1 with Supervisor, and other meetings as needed
Email, phone calls, correspondence
Printing, Scanning, Editing
Contribute ideas for overall ministry success
Calendar management, schedule meetings
Meeting/Event logistics, room reservations and setup, catering, invites, power points, agenda, meeting materials
Guest Experience and Connections Touch Point set-up, supply, and maintenance
Collaborate with the Coordinators of Guest Experience & Connections Team to maintain current and accurate supplies in the assigned Touch Points (Info Centers, Publications, Commons Coffee Shop, Coffee Station, Volunteer Closets)
Maintain the Lost and Found Room (Main Auditorium Lobby)
Routinely and consistently ‘have an eye for impeccability’ in making sure our public spaces are welcoming and hospitable
Ministry Platform Front-end Data Input and Utilization
Inputting response forms and connection cards after weekend services, Belong gatherings, LBC App response forms after each weekend
Maintenance of volunteer groups (11 groups with several subgroups). Additions, deletions, contact info corrections
Generate database queries and reports for Guest Experience & Connections & LBC leadership
Guest Experience and Connections Communication
Coordinate and execute the mailing of Membership letters including notifying a request to change membership from previous churches
Coordinate with the Receptionist Team on current events/flyers/resources from previous bulletin board postings
Participate, serve, and provide hospitality as a member of the Guest Experience and Connections Team
Attend and participate in team and staff meetings
Provide support for Guest Experience & Connections Team during key ministry seasons (Christmas, Easter, etc.)
Know and model Lincoln Berean’s Staff Core Values (Healthy Drive, Teachable, People-Savvy, Radical Candor and Hopeful)
Education, Skills and Background
Necessary:
High School Diploma / Associate Degree
Has a growing relationship with Jesus Christ
Highly Organized – A must for events, weekly programming, supplies and resources
Detail Oriented – Retains details and foresees potential conflicts that may need attention
Flexible – Able to easily switch between routine, weekly tasks and random ones
Tech Savvy – Experience with basic software (e.g. Microsoft Suite, Zoom, etc.) – comfortable learning how to make updates on the ministry’s webpage and church database system
Desired:
Experience in database systems such as, Ministry Platform.
Great Smile – Not that you are always smiling – but you are an easy person for people to talk to whether it’s about a late registration (again) or a more serious issue they want to talk about with a pastor
Abilities and Commitments:
Christ Centered: you build your life and ministry around Jesus, with an open heart allowing the Holy Spirit to lead and inspire.
Team Oriented: you love building a team, being able to work across teams and to partner with other ministries, using the skills and gifts of others to create a better final product.
People Savvy: you relate well to all kinds of people and cultures – inside and outside the church as well as cross culturally; can build rapport, constructive and effective relationships; uses diplomacy and tact.
Self-Awareness: you know your personal strengths, weaknesses, opportunities and limits; seeks feedback; gains insights from mistakes; is open to criticism; is not defensive.
Trustworthy: honest and considers confidentiality a priority.
Must make Lincoln Berean Church their home church and participate in the life of the community (Life Group).
At Lincoln Berean Church, we fully expect each staff member to be actively engaged in following Jesus and believe that if this commitment to Jesus is present, it will be evident in a staff member’s personal life, family relationships, and ministry. In working at Lincoln Berean Church, every staff member must be aware of and embrace the responsibility to represent the:
Church’s Mission: To glorify God by seeking to present every person complete in Christ.
Doctrine: What We Believe at Lincoln Berean Church – Committed to truth
Staff Core Values: Healthy Drive, Teachable, People Savvy, Radical Candor and Hopeful
Life Groups: The Christian life is not meant to be lived alone – we are better together!
Measured by:
A 30-60-90 day review by your manager
Annual review by your manager
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Title: Executive Assistant
Company: Berkeley Biologics, LLC
Location: Richmond, CA
