Overview
Executive Assistant Jobs in Oak Brook, IL at Advocate Aurora Health
Position Title Associate, Administrative Support
Reports to Associate Director, Donor Support
Classification Non-Exempt
ABOUT AEF
Make an impact from day one. A career at American Endowment Foundation (AEF) is more than just a job—it’s a chance to make a real difference and be part of something bigger. At AEF, we understand the difference between a workplace and a place where you can truly thrive. We offer a flexible, dynamic environment where your contributions matter, and our people-driven culture fosters inclusivity and collaboration at every level. If you’re ready to be part of an organization that champions innovation, integrity, and impact, we want to hear from you.
Headquartered in Hudson, Ohio, a suburb of Cleveland, AEF is one of the nation’s largest independent donor-advised fund (DAF) sponsors. Not familiar with a DAF? It’s the fastest-growing charitable giving option in the country, enabling individuals to support the causes that matter most to them. AEF is the trusted sponsor that makes it all happen. We proudly serve over 14,000 charitable individuals, nearly 6,000 financial advisors, and 2,500 partnering firms across the financial services industry.
Every day, we go above and beyond to deliver a best-in-class client experience, exceed expectations, and drive positive change. When you join AEF, you’re joining a team committed to making a lasting impact and helping others do the same. Ready to make your mark and be part of something extraordinary? It starts here.
POSITION SUMMARY
The Associate, Administrative Support role is a member of the Donor Support team and is the first point of contact for internal and external constituents. This position creates a positive first experience for donors and financial advisors in their interactions with American Endowment Foundation (AEF), consistent with our goals and guiding principles. Under the guidance of the Associate Director, Donnor Support, this position is responsible for a variety of general administrative tasks within AEF that ensure the smooth functioning of the internal and external systems of AEF Departments.
ESSENTIAL RESPONSIBILITIES
Front Desk Responsibilities:
Responds to incoming calls from donors, financial advisors, and all other external constituents to ensure the best experience is achieved in all interactions.
Greets visitors and informs the AEF team member of the visitor’s arrival.
Monitors AEF’s main email and forwards voicemails to the appropriate department or team member.
Monitors the Contact Us email inbox and forwards emails to the appropriate department or team member.
Monitors the AEF Fax email inbox and forwards emails to the appropriate department or team member.
Records calls and emails and creates cases in the CRM in accordance with established processes.
Back-up Responsibilities for the PT Administrative Support:
Sorts and distributes daily incoming mail to AEF, timely and accurately, and processes all outgoing mail.
Manages and orders office and kitchen supplies for all suites.
Completes expense forms and submits to the accounting department.
Monitors and fills all AEF printers with paper.
Assists with lifting and moving walls in the training rooms for large meetings.
Performs other duties as assigned by AEF leadership.
Qualifications
High School diploma required
Highly proficient in Microsoft Suites (Word and Excel)
Possess a high level of professionalism and interpersonal skills to handle sensitive and confidential situations
Proactive, flexible and team player
Attention to detail and accuracy
Demonstrated organizational skills
Title: Executive Assistant
Company: Advocate Aurora Health
Location: Oak Brook, IL
