Overview
Executive Assistant Jobs in Tampa, FL at BrainWorks
Title: Executive Assistant
Company: BrainWorks
Location: Tampa, FL
Industry 1: Utilities
Industry 2:
Industry 3:
Job ID: 38465373511
Category: Human Resources
Location: Tampa, FL
BrainWorks is proud to partner with a bold, fast-growing organization in the commercial cleaning industry undergoing an exciting rebuild and transformation. If you’re energized by rolling up your sleeves, building processes from the ground up, solving problems in real time, and bringing structure to what’s evolving—we want to hear from you.
Position Overview:
This high-impact role reports directly to the CEO and involves managing daily operations, coordinating travel, streamlining communication, and supporting key meetings and strategic initiatives. You’ll be a trusted partner to the CEO, managing key tasks and supporting communication with senior leadership and franchisees in a fast-paced, evolving environment.
Priorities:
Manage CEO’s daily schedule, calendar, and emails; coordinate meetings, calls, and priorities
Take comprehensive notes during key internal and external meetings; track action items
Draft memos, write emails, and assist in internal and external communications
Organize and maintain executive documents, files, and sensitive information
Coordinate with internal teams and stakeholders to gather, organize, and assemble relevant materials
Prepare executive-level briefings, presentations, and documents
Support the planning and coordination of company events, annual conferences, and executive meetings
Scout and secure event venues, including managing room blocks, hotel contracts, and event infrastructure
Arrange weekly domestic travel for the CEO, including flights, hotels, ground transportation, and itineraries
Manage travel for Franchise Advisory Council (FAC) meetings, including logistics for both the CEO and attendees
Act as a liaison with franchisees; coordinate and schedule regular FAC meetings
Support materials preparation and communication flow to and from franchise stakeholders
Qualifications:
5+ years supporting C-level executives in a fast-paced environment
Highly organized with excellent attention to detail
Strong writing, editing, and verbal communication skills
Capable of working independently and adapting quickly to shifting priorities
BrainWorks specializes in connecting organizations with top Human Resources talent to drive your organization forward. Our Human Resources Practice focuses on placing industry-leading professionals in roles ranging from Directors to Chief Human Resources Officers across industries.
With deep expertise in HR trends and challenges, we identify leaders who excel in talent acquisition, total rewards, DEI, learning and development, and organizational strategy. From Fortune 500 companies to growing organizations, we provide customized solutions to meet your specific needs.
Backed by our proven process and 30 years of expertise, BrainWorks delivers quality, speed, and results. Partner with us to build an HR team that fosters growth and innovation. Learn more at brainworksinc.com.
