Overview
Executive Assistant Jobs in Dubai, United Arab Emirates at MultiBank Group
Title: Executive Assistant
Company: MultiBank Group
Location: Dubai, United Arab Emirates
Welcome to MultiBank Group; a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We excel in providing cutting-edge trading technology, unparalleled liquidity, and exceptional customer service, offering an extensive range of financial products such as Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.
Join our thriving community of over 1 million clients across 90 countries, contributing to a daily trading volume exceeding US$ 18.1 billion. As a heavily regulated (16+ financial regulators across 5 continents), award-winning, and reliable financial institution, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals. Seize the opportunity to work with a rapidly growing, world-class team spanning more than 20 countries, driven by innovation, collaboration, and customer focus.
Role Overview:
We’re seeking an Executive Assistant to the Chairman. This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives’ daily tasks.
Responsibilities
Calendar Management and Scheduling:
Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
Prioritize and optimize scheduling to maximize the Chairman’s time.
Travel Coordination:
Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
Anticipate travel needs and handle adjustments promptly.
Document Preparation and Organization:
Create, edit, and format documents, presentations, and reports for executive meetings.
Maintain an organized digital and physical filing system.
Special Projects and Initiatives:
Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
Assist in preparing materials for board meetings and high-level presentations.
Confidentiality and Discretion:
Handle sensitive information with utmost confidentiality.
Exercise discretion when dealing with confidential documents and discussions.
Qualifications
Professionalism: Represent the Chairman and the firm with the highest level of professionalism and integrity.
Typing Speed: A minimum of 60 WPM is required for this role.
Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to Detail: Meticulous in document preparation and data management.
Adaptability: Comfortable in a fast-paced, ever-changing environment.
Positive Attitude: Proactive, solution-oriented, and maintains a positive outlook.
