Overview
Executive Assistant Jobs in Baton Rouge, LA at Facilities Maintenance Management
Full Job Description
Benefits:
401(k) matching
Health insurance
Paid time off
Training & development
FMM is seeking a self-motivated and experienced Executive Assistant to support our executive team. The Executive Assistant position is a full-time, in-person position that will provide high level administrative support for the team through various tasks as defined below.
Essential Duties and Responsibilities include but are not limited to the following:
Provide high-level administrative support and assistance to the Executive Team.
Perform clerical and administrative tasks including drafting emails, letters, reports and other documents.
Provide various monthly and quarterly reports utilizing the company’s different programs (accounting program, construction/job program, etc)
Arrange all travel accommodations including airfare, hotels, rental vehicles, restaurant reservations, etc.
Manage calendar via Teams/Outlook, coordinate scheduling meeting with various parties both within the company and externally.
Transport various items on occasion to clients, vendors, and professional associates
Strict confidentiality of all information this position may encounter
Professional and courteous communication within the organization, with clients, vendors, and professional associates
Attend meetings with or in lieu of executives to take notes and record minutes
Required Skills/Abilities:
Minimum of 3 years experience in a professional environment as an Executive Assistant
Proficient in all Microsoft applications including Outlook, Teams, Excel, Word, etc
Excellent verbal and written skills
Exceptional organizational and time-management skills
Strength of character, ethics, and commitment to the core values of the company
Fluency with managing online accounts and profiles, schedule conflict management, and travel requirements as dictated by state, federal, and foreign governments
Ability to work outside of office hours for emergent or necessary events or circumstances
Education and Experience:
High school diploma required, Bachelor’s degree in Business Administration or related field preferred
Minimum of 3 years experience in a professional environment as an Executive Assistant or similar
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
FMM is a construction and maintenance company servicing our clients nationally with a strong presence along the Gulf Coast. Our mission is to provide high quality, high value maintenance and construction services while maintaining superior levels of communication, professionalism, integrity, and honesty with our staff, clients, suppliers, and professional associates. FMMs values of Quality, Teamwork, Pride, Passion, and Integrity are evident at each level of our organization and we seek out candidates who hold the same values as us.
Title: Executive Assistant
Company: Facilities Maintenance Management
Location: Baton Rouge, LA
Category:
