Overview
Executive Assistant Jobs in New York, United States at Society Staffing
Title: Executive Assistant
Company: Society Staffing
Location: New York, United States
Executive Assistant – Private Family Office
Division: Executive Support
Location: New York, NY 10017
Salary: $140,000 – $170,000
Schedule:Monday – Friday 9 AM – 6 PM
On-site:In-person support is required for this position with the flexibility to work remotely 1 or 2 days per week based on the principal’s needs.
Benefits:Generous benefits package:Full Healthcare plan, 4 weeks of paid vacation, sick days, and retirement plan with a match.
Bonus:Sign-on bonus + discretionary bonuses based on performance
A highly successful Individual of a privately owned financial and research firm seeks to hire a highly intelligent analytical thinker and bright-minded individual to join his team of Executive Assistants to support with various administrative and operational tasks. The right candidate will be an individual who enjoys problem-solving and creating systems and operations that facilitate positive and impactful results. Must be extremely resourceful, and adaptable in a fast-paced environment while managing multiple projects.
Responsibilities will include coordinating a complex schedule, directing communication and information flow to/from the principal, conducting thorough research on a diverse array of topics and synthesizing findings into recommendations, collaborating with team members to support the principal’s needs, and providing comprehensive administrative support to assure the smooth running of a busy calendar.
Responsibilities:
Reports directly to the Principal and Family Office Chief of Staff
Working as part of a team of Executive Assistants
Responsible for organizing and managing a heavy travel and meeting calendar with a complex schedule of personal matters.
Conducting proprietary research pertaining to the organization’s programming as needed
Office administrative tasks and responsibilities pertaining to the principal
Assisting with managing personal expenses, including reconciling credit cards & preparing expense reports as needed
Assist with guest events and planning personal meetings, dinners, social gatherings, philanthropy, etc.
Personal shopping, executing special requests, running errands, and related duties as needed
Booking flights, coordinating travel arrangements, and organizing detailed itineraries.
Drafting email and mail correspondence
Communicate and coordinate with other staff, vendors, contractors, etc. as needed
Providing a vast of support in research and compiling information and ideas to present to the principal.
Always coming up with solutions
Education Requirements:
4-year degree from a top-ranked College or University
High graduating GPA
Verifiable ACT or SAT scores
Other Requirements
Minimum of 3-5 years of related experience providing Executive or Personal support to prominent individuals
Excellent references from both current and previous employers
Prioritize executive tasks and multi-task effectively
Strong communication skills, both written and verbal
Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
Experience planning, managing, and executing events and gatherings
Professional mindset and the utmost discretion
Ability to work independently and as part of a team
Detail-oriented with exceptional organizational skills
Flexibility with hours and schedule; available to work overtime as needed
Valid US work authorization
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, …
