Overview
Executive Assistant Jobs in Longview, Texas, USA at Wellness Pointe
Company Description
At
Wellness
Pointe, everyone will receive an exceptional quality of care. The center has expanded into a multifaceted clinic that offers obstetrics, pediatrics, general medicine, family planning, and dentistry. Some of the other services offered by our well qualified staff include
education
, intervention, and management of the many social issues that impact our community. Everyone is treated in complete confidence. Medicaid, Medicare, and most private health insurance is accepted.
Job Description
To provide support for top level executives by providing
executive level
administrative support by providing clerical support, receiving clients/visitors, arranging travel, correspondence and schedule meetings.
Essential Functions:
Prepares reports by gathering and assembling data
Preparing correspondence, answering telephone, taking/ delivering messages-outer/inner office
Welcoming guests for Executives
Maintains confidence, and protects operations by keeping information confidential
Contributes to team effort by accomplishing related results as needed
Maintains inventory of office supplies
Ensure operation of office equipment, order maintenance for office equipment as necessary
Schedules travel and conference’s for Executives and Provider staff
Making appointments and changes to appointments as needed for Executive Staff and Providers
Serves as primary point of contact for Executives
Makes and processes purchase orders as needed
Develops and maintains records, files, and spreadsheets as needed
Functions as backup for Human Resources
Assists in preparation for Board Meetings
Assists other administrative departments as directed
Carries out other duties as assigned
Qualifications
Minimum Requirements:
High school diploma, or General Education Development (GED) equivalent
1 year minimum of progressively responsible clerical experience
Requires a valid Texas Driver’s License, appropriate driving record, and auto liability insurance that meets the minimum required by State of Texas statute.
Demonstrates the ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner
Reliable transportation per the requirements of the position
Strong attention to detail
Must be able to adhere to all client related policies and procedures
including confidentiality.
Mental and physical health sufficient to meet the demands of the position
Required Skills:
Strong written and verbal communication skills
Reporting skills
Supply management
Computer software skills including proficiency in Microsoft Office products
Organizational skills
Time Management Skills
Problem Solving Skills
Energetic and forward thinking with high ethical standards and an appropriate professional image
Physical Requirements:
Requires sitting, standing and walking for extensive periods of time. Requires working under stressful conditions or working irregular hours.
The employee frequently is required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to work with a moderate noise level in the
work environment
is required.
The occupant may, at times, lift and/or move objects up to 30 pounds.
Additional Information
Wellness
Pointe is an Equal Opportunity, ‘Veteran Friendly’ Employer.
Title: Executive Assistant
Company: Wellness Pointe
Location: Longview, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Healthcare Administration)
