Overview
Executive Assistant Jobs in Orangeburg, SC at McCall Thomas Engineering
Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.
The Project Admin is accountable for the execution of project administration functions as directed by the Project Manager (PM) or Assistant Project Manager (APM).
Meet with the PM/APM weekly to review and assist with tasks as required
Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles
Notify Accounting of Actual Substantial Completion and Final Completion Dates
Set up and maintain project files in Procore
Complete any Building Permit Applications and Coordinate with Accounting for Payment
Create and Manage Commitments (subcontracts and LOI’s)
Send new vendor packets to Subs that are not in our system
Compile subcontracts
Compile all supporting documents
Send subcontracts to all signatories through DocuSign
Ensure that all subcontractors have an approved certificate of insurance (COI), through IBTX, and a fully signed subcontract agreement on file prior to start of work
Own the temp power process and manage transition to permanent power
Assist the Project Manager with completing and maintaining the CET Project Planning & Review Form
Assist the Project Manager with setting up project planning meetings
As required assist the Project Manager/APM to compile and submit project submittals
Review plans and specifications to complete submittal registers
Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle of the project until final submission of the approved O&M manual to the owner
Assist as required with compiling back up documents for monthly billings
Qualifications:
Education:
High School Diploma or GED
Experience Required:
3 to 5 years of similar experience
Desired Qualifications:
Exposure to project management functions in a construction industry involving self-performance of construction works
Experience with Procore, DocuSign, and Adobe PDF
Competencies:
To perform the job successfully an individual should demonstrate the following competencies:
Excellent interpersonal and organizational capabilities
Collaborative in approach to identifying issues and driving them to conclusion
Effective written and verbal communication skills
High level of attention to detail
Good time management skills
Assumes responsibility for project success
Proficiency in technical concepts related to construction execution
Ability to navigate technology
Proficient in MS Office applications
EOE, including disability/vets
Title: Executive Assistant
Company: McCall Thomas Engineering
Location: Orangeburg, SC
