Overview
Executive Assistant Jobs in San Diego Metropolitan Area at BioPhase
Title: Executive Assistant
Company: BioPhase
Location: San Diego Metropolitan Area
BioPhase Solutions specializes in recruiting top talented professionals for the San Diego County Scientific community. We are currently looking for a Part-Time Contract-to-Hire Executive Assistant to work for a leading San Diego biotechnology company.
*Must be local and willing to work fully onsite in San Diego, CA.
Responsibilities
Provide high-level administrative support to C-suite executives, ensuring seamless daily operations.
Manage complex calendars, schedule meetings, and coordinate interviews.
Arrange domestic and international travel, including detailed itineraries.
Organize logistics for company meetings, board meetings, and investor events.
Handle internal and external communications, including correspondence and presentation materials.
Maintain and manage electronic records, legal documents, and contract tracking.
Prepare and process expense reports, purchase orders, and budget tracking.
Oversee office operations, supplies, visitor management, and seating plans.
Support hiring, onboarding, and offboarding in collaboration with HR.
Plan and execute company events, retreats, and culture-building initiatives.
Ensure confidentiality in handling sensitive information.
Complete assigned projects and additional tasks as needed.
Requirements
10+ years of administrative experience in a fast-paced environment.
Bachelor’s degree required; biotech or startup experience preferred.
Strong communication, organizational, and problem-solving skills.
Ability to manage multiple priorities and work independently.
Proficiency in Microsoft Office Suite, SharePoint, and Box.
Experience coordinating large meetings, events, and travel.
What we offer:
As we work to develop innovations that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.
· Full support and career-development resources to help you reach your potential
· A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
Apply now and let’s make work better!
www.biophaseinc.com
