Overview
Executive Assistant Jobs in Santa Monica, CA at Universal Music Group
Title: Executive Assistant
Company: Universal Music Group
Location: Santa Monica, CA
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How We LEADUMG is seeking an accomplished Executive Administrative professional with solid experience to support a senior executive. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.
How You’ll CREATE
Day-to-day management of the executive’s schedule
Manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs (Schedule meetings/ appointments and manage calendar and travel itineraries)
Read and route correspondence; draft responses and other documents as requested; assist with email management
Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
Extensive travel booking (cars, flights, hotels, trains, etc.)
Screen and prioritize email correspondence and inquiries
Prepare for monthly All Hands / event planning (coordinate with caterers, party rental companies, DJs, etc.)
Interacting with clients and potential clients
Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
Prepare submission of expense claims in a timely manner
Special project coordination requiring follow-up and meeting of deadlines
Manage ad hoc projects as needed
Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
Additional duties as assigned
Bring Your VIBE
Minimum 3 years of executive assistance experience supporting C-suite executive with discretion and confidentiality
Develop and demonstrate professional knowledge of the business
Music or entertainment experience is highly preferred
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Ability to anticipate needs, problem solve and identify solutions
Proven ability to work effectively with senior management and senior-level clients
Ability to manage highly confidential information and to act calmly and professionally
Extreme discretion with sensitive information
Dynamic and assertive personality; professional demeanor
Adaptable to a variety of situations with numerous personalities
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Ability to excel in a fast-paced, ever-changing environment
Excellent custo…
