Overview
Executive Assistant Jobs in Los Angeles, California, USA at Ottimo Resources
We’re seeking a seasoned Executive Assistant with a strong background in administrative processes, Standard Operating Procedures, and training. This role entails a diverse range of responsibilities aimed at ensuring the smooth functioning of our office and supporting our team in the Non-Profit sector.
Responsibilities:
Assist in the management of the c-suites offices when needed, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages, and correspondence, and expediting mail handling.
Maintain daily work schedules, and acquire documents and information as needed by the executives.
Update and manage executives’ appointment calendar and Departmental task list.
Maintain filing system and further develop to make more efficient.
Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.
Assist with meeting preparation and implementation, including drafting, copying, and distributing meeting agendas, presentation materials, correspondence and minutes.
Assist with making course, event, and travel arrangements.
Maintain tickler files for corporate timetables, and provide back-up for the executive suite and for outgoing mail processing as needed
Other duties as assigned
Qualifications:
Proven track record as an administrative assistant or in office administration
Proficient in office management systems and procedures
Familiarity with office equipment such as printers and fax machines
Exceptional time management and prioritization skills
Strong attention to detail and adept at problem-solving
Robust organizational abilities with a talent for multitasking
Bachelor’s degree; additional certifications as an Administrative Assistant or Secretary are advantageous
Proficiency in MS Office suite (particularly MS Excel and MS PowerPoint)
Outstanding written and verbal communication prowess
#COR1
Title: Executive Assistant
Company: Ottimo Resources
Location: Los Angeles, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical), Business (Office Administrator/ Coordinator)
