Overview
Executive Assistant – Administration Jobs in Pittsburgh, PA at Pittsburgh Mercy
Overview
We are seeking an experienced, dedicated and detail-oriented Condominium Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong organizational skills, the ability to multitask, and a commitment to providing excellent support to staff, vendors, and unit owners.
Responsibilities
Oversee daily office operations and ensure efficient workflow.
Manage calendars, including scheduling appointments and meetings.
Assist with payroll processing and maintain accurate employee records.
Develop and implement new policies and procedures for the office.
Maintain office management protocols, ensuring compliance with laws and regulations.
Utilize phone systems effectively, demonstrating excellent phone etiquette.
Assist with schedule management for team members to optimize productivity.
Organize office filed and supplies, and maintain inventory levels.
Provide a warm and professional welcome to residents and guests.
Coordinate resident requests with other departments and ensure timely follow-ups
Work closely with management, security, and staff to maintain smooth operations.
Assist with administrative tasks, including creating internal flyers and communications for staff and residents.
Skills
Strong organizational skills with attention to detail.
Strong communication and interpersonal skills.
Experience in calendar management and scheduling tools.
Knowledge of payroll systems and clerical duties.
Familiarity with condo office management practices is a plus.
Experience in hospitality, high-end residential, or concierge roles preferred.
Excellent phone etiquette and communication skills.
Ability to prioritize tasks in a fast-paced environment.
Join us as a Condominium Office Administrator where your contributions will be valued, and your efforts will help create an efficient workplace that supports our mission.
Job Type: Full-time
Pay: $22.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Experience:
Condo Office: 2 years (Required)
Language:
any other languages (Required)
Ability to Commute:
Fort Lauderdale, FL 33308 (Required)
Ability to Relocate:
Fort Lauderdale, FL 33308: Relocate before starting work (Required)
Work Location: In person
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Title: Executive Assistant – Administration
Company: Pittsburgh Mercy
Location: Pittsburgh, PA
