Overview
Executive Assistant/Administrative Manager Jobs in Lakewood, CO at 7 Kings Code LLC
Overview:
We are seeking a highly organized and detail-oriented Corporate Administrative Assistant with exceptional PowerPoint skills, the ability to manage CEO’s calendar, and the capability to coordinate multiple events efficiently and effectively. The ideal candidate thrives in a fast-paced, ever-changing environment, maintains an upbeat attitude, and possesses effective communication and problem-solving skills. This role is essential in ensuring the efficiency of the Office of the CEO by managing administrative tasks and facilitating day-to-day office functions. As such, this role requires 5 days a week in the office.
Duties and Responsibilities:
Key Responsibilities:
Provide administrative support to CEO and Chief of Staff, ensuring seamless daily operations
Manage CEO calendar, scheduling meetings, resolving calendar conflicts, and optimizing CEO’s time
Assist in the preparation of high-quality PowerPoint presentations, reports, and meeting materials with precision and creativity. Must be able to make graphs, pie charts, etc.
Coordinate and manage multiple events, including booking venues, ordering meals, coordinating logistics, and ensuring seamless execution
Assist Chief of Staff with employee communications such as editing employee newsletters and other communications about a variety of events and need to know topics. As such, effective communication skills and use of ChatGPT are important
Maintain and organize records, documents, and reports to support business operations
Assist with special projects, research, and administrative tasks as needed
Notarize documents occasionally (Medicus would pay for this certification)
Other Responsibilities, as needed/requested:
Arrange domestic and international travel, including flights, accommodations, and itineraries
Restock and order office supplies for HQ (Atlanta) and other office locations
Coordinate external vendors, such as coffee machine maintenance or Fire Marshall visits
Create and maintain employee badges and key fobs
Hold safe key and manage access to secure areas
Assist with company vehicle maintenance (emissions scheduling, battery replacements, registration renewals
Submit expense reports for the CEO, adding to CW (ConnectWise)
Assist in contract signing and finalization of company and departmental events (hotels, business dinners, etc.)
Gift Card distribution as requested
Order and distribute SWAG for new employees
Manage/Coordinate in office collaboration events, order all food, schedule special items for example, massage day
Other duties as assigned
Qualifications and Experience:
High School Diploma required
1-3 years in an administrative support role, preferably supporting an executive required
1-3 years of experience in a corporate or executive office setting preferred
1-3 years of experience in handling confidential information with discretion preferred
Knowledge, Skills and Abilities:
Advanced PowerPoint skills with the ability to create polished, visually engaging presentations
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel) and calendar management skills
Strong organizational and time-management skills, with the ability to juggle multiple priorities effectively
Experience in event planning and coordination, handling logistics with precision and efficiency
Excellent verbal and written communication skills
Attributes That Will Drive Success:
Embraces Medicus IT’s core values: Doing the Right Thing, Taking Ownership, Delivering Results, Cultivating Positivity, and Advocating Improvement and Innovation
Ability to work independently, take initiative, and anticipate needs
Good problem-solving skills and adaptability in a dynamic, ever-evolving workplace
A positive, professional, and proactive approach with a commitment to excellence
Comfortable with extended periods at a desk, and/or standing, and with computer work
Capability to lift items weighing 15-45 pounds occasionally
Title: Executive Assistant/Administrative Manager
Company: 7 Kings Code LLC
Location: Lakewood, CO
