Overview
Executive Assistant / Administrator – Medical Practice in Gardens Jobs in Cape Town, Western Cape, South Africa at ExecutivePlacements.com
Title: Executive Assistant / Administrator – Medical Practice in Gardens
Company: ExecutivePlacements.com
Location: Cape Town, Western Cape, South Africa
Executive Assistant / Administrator – Medical Practice in Gardens
Recruiter:
Time Personnel
Job Ref:
CPT005267/Jol
Date posted:
Sunday, March 15, 2026
Location:
Cape Town, South Africa
SUMMARY:
Do you enjoy being one step ahead of the owner of the business, anticipating all needs required daily to run a successful Medical Office for a Specialist?
This role includes personal assistant duties, administration, logistics and invoicing. We require an individual who likes to be front of house and loves dealing with clients.
Hours: 7am – 3.30/4 pm
POSITION INFO:
Requirements
- Matric, additional education advantageous
- Prior relevant experience advantageous
- Well spoken in Afrikaans and English
- Computer literate with the ability and initiative to learn new programmes where necessary
- Competent with managing social media
- Mature personality and professional approach to customers
- Own vehicle and transport essential
- Strong administration experience
- Ability to multi-task and manage invoicing
- Essential to be able to arrive at work by 7am daily
DUTIES
- Reporting directly to the Specialist surgeon managing calendar appointments (professional & personal)
- Manage all patient enquiries via telephone, WhatsApp, email, social media, and online platforms, ensuring responses within prescribed timeframes.
- Book travel, manage personal errands, organise family appointments
- Liaise with suppliers, brands, and partners
- Prepare confidential documents and assist with presentations or academic work
- Administrative & Sales Duties
- Manage patient file accuracy, digital data capture, and POPIA compliance
- Support product sales at front desk, explaining explaining skincare/treatment benefits confidently
- Maintain front-desk inventory
- Ensure all administration including consent forms, pre-op and post op information is up to date
- Work with Medical Aids, Debtors & Creditors
- Ensure customers have the best service and the daily flow of appointments runs smoothly
- Maintain front-desk inventory of skincare, implants
- Patient admin, consent forms, pre-op and post op information
- Billing for the Plastic Surgery Practice
- Work with Medical Aids, Debtors and Creditors
- Social Media Management of different accounts
Salary: R18000 plus commission on product sales, negotiable dependent on experience
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
