Overview
Executive Assistant and Branch Coordinator Jobs in Brisbane, Queensland, Australia at Australian Trade and Investment Commission (Austrade)
Title: Executive Assistant and Branch Coordinator
Company: Australian Trade and Investment Commission (Austrade)
Location: Brisbane, Queensland, Australia
- Classification: APS Level 5
- Location: Brisbane – QLD
- Salary: $92,823 – $100,568
The Role
We are seeking dynamic and collaborative Executive Assistant (EA) and Branch Coordinator for the Chief Security Officer and Global Corporate Operations Branch who has experience providing executive support and coordinating a geographically located team. This role requires strong communication and organisational skills and the proven ability to proactively manage competing priorities, while maintain discretion.
To be successful in this role you will be required to undertake work that meets the needs of the Chief Security Officer (CSO) and work under minimal supervision. You will exercise initiative and judgement in the application of policies and procedures.
An Austrade-only merit pool will be created from this recruitment round to fill similar vacancies that may arise during the subsequent 18 months from date of advertising.
Duties Include
- Providing executive and administrative support to the CSO, including managing schedules and correspondence, prioritising matters requiring attention, and coordinating meetings, agendas, papers and briefings to support effective decision making.
- Supporting branch financial coordination and budgeting processes, including tracking expenditure, monitoring commitments against budget, coordinating inputs, identifying variances, and liaising with the Finance team to support accurate, timely and policy-compliant financial reporting and forecasting for the CSO and Directors.
- Coordinating travel and logistical arrangements, including bookings, approvals and itineraries, and providing reliable remote support as required.
- Providing basic procurement and administrative support to Branch team members, including coordinating low value procurements, checking documentation and approvals, and reinforcing compliance with corporate procurement and financial policies.
- Supporting effective office operations and stakeholder engagement, including front of office support, quality assurance of administrative approvals, maintaining confidentiality, and liaising professionally with internal and external stakeholders in accordance with corporate policies and procedures.
Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.
While we are aware people will utilise AI tools to assist with job applications, we need to see the candidate’s authentic responses to help us make a true assessment of the applicants applying.
Closing Date
Applications close at 11.30pm, Monday, 27 April 2026 (AEST).
Eligibility
- Australian citizenship – our successful candidate must be an Australian citizen.
- Security clearance – our successful candidate is required to hold, or have the ability to obtain, and maintain at minimum a Negative Vetting Level 1 security clearance.
- Pre-employment checks- your suitability for employment will be assessed through a pre-employment screening process.
For more detailed information please view the Information Pack.
