Overview
Executive Assistant and Event Planner OCULUS Surgical, Inc. in Port Saint Jobs in Port Saint Lucie, Florida, USA at OCULUS Surgical, Inc.
Position: Executive Assistant and Event Planner Job at OCULUS Surgical, Inc. in Port Saint
OCULUS is a family-owned medical device company founded and headquartered in Germany over 125 years ago. Since then, the company has expanded globally and was established in the USA more than 20 years ago. Our team of professionals takes pride in providing high quality products, comprehensive product education, and exceptional customer service to doctors and their staff. Join us to contribute to an evolving health-care organization dedicated to enabling eye care practitioners to preserve vision.
Location:
Port St. Lucie, FL United States
Position Type:
Full-Time
JOB PURPOSE
We are seeking a detail-oriented and highly organized EXECUTIVE ASSISTANT AND EVENT PLANNER to manage both office tasks and event planning for our ophthalmology medical device company.
DUTIES INCLUDE:
Managing calendars, scheduling meetings, handling correspondence, preparing reports and managing travel arrangements for the CEO.
Serving as a point of contact for stakeholders, taking documentation of meetings, fielding calls and managing emails.
Tracking projects, providing updates and ensuring deadlines are met.
Planning and arranging special events, trade shows, wet labs, trainings, meetings and associated business travel.
Organizing sponsorship participation for company hosted events. Serving as liaison with vendors on event related matters.
Taking ownership of the company’s promotional inventory, including replenishing inventory and shipping promotional items to trade shows and internal events.
Proposing new ideas to improve the event planning and implementation process.
Assisting with other marketing program execution such as collateral development, direct mail campaigns and digital marketing.
Managing and tracking event budgets.
EXPERIENCE AND SKILLS:
College degree in Business Administration, Management, or a related field with 5+ years of related work experience.
Excellent communication, organization, customer service and project management skills.
Ability to multi-task.
Experience with Marketing / Web communications, graphic design, usability and/or social media is a plus.
Demonstrate cost awareness.
Proficient with the latest versions of Microsoft Outlook, Word, Excel and PowerPoint.
Experience with CRM system software preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
OCULUS provides a smoke and vape-free environment on company premises for its employees, customers, and visitors.
While performing the duties of this job, the employee performs a desk job for several hours at a time and is regularly required to talk and listen to customers or colleagues.
Ability to lift up to 50 lbs.
Safely operate a motor vehicle and maintain a valid motor vehicle license.
SCOPE AND CHANGES:
The job description is not intended to cover every single requirement of the job and the company reserves the right to change job duties at any time.
#J-18808-Ljbffr
Title: Executive Assistant and Event Planner OCULUS Surgical, Inc. in Port Saint
Company: OCULUS Surgical, Inc.
Location: Port Saint Lucie, Florida, USA
Category: Administrative/Clerical
