Overview
Executive Assistant – Bank/Finance Jobs in Toronto, Ontario, Canada at Collabera
Title: Executive Assistant – Bank/Finance
Company: Collabera
Location: Toronto, Ontario, Canada
Position Purpose:
Provide administrative support to the Corporate Events and Employee Engagement team at Global Asset Management, as well as some administrative support (calendar and meeting management, travel booking, and expense report administration) to the Head of Strategy for Global Asset Management. Areas of responsibilities include coordinating meetings and small events, drafting correspondence, arranging travel, filing expense reports, ordering office supplies, and other duties as required to help support the team with planning and executing events and employee engagement initiatives.
Key Accountabilities:
Coordinate meetings and small events (set up conference calls, schedule meeting rooms, arrange reservations/catering, etc.) and work with the events team to prepare materials (name badges, agenda, show flows, presentations, etc…)
Assist with research and analysis for the team’s event and employee engagement efforts
Calendar support including scheduling meetings, rooms, and appointments
Support the team with the event invitation and registration process (calendar invites and online registration)
File expense reports and make domestic and international travel arrangements as needed
Perform other administrative duties including but not limited to filing, photocopying, ordering and maintaining office supplies, assist with event logistics, provide on-site meeting room and conference call set-up and facilitation support.
Knowledge & Experience:
Must-have
5-9 years experience
Nice-to-have
Event Management or Meeting Planning experience in a Corporate Environment
Ability to work collaboratively with team members as part of a geographically dispersed team
Proficiency with technology, specifically with Webex (Meetings & Events), Splash (online registration tool), and Slido (online polling) as an asset
Ability to work in a hybrid environment (minimum 3 days per week in office), as well as flexibility in work hours
Skills & Competencies:
Advanced verbal and written communication skills with the ability to communicate effectively to all levels of management in the organization.
Multi-tasking, customer service skills, and interpersonal skills
Ability to work independently and manage one’s time
Ability to keep information organized and confidential
Expert user of Microsoft Word, Outlook, Excel, and PowerPoint
Attributes:
Initiative / Proactive
Sense of urgency
Information Seeking
Listening, Understanding, and Responding
Customer Service/Service Partner Orientation
