Overview
Executive Assistant Business Partner III, Workplace Jobs in San Francisco, CA at Uber
Full Job Description
About the Role
Executive Assistant Business Partners (EABPs) partner with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We’re looking for an EABP III to support leadership on our Workplace team, within the People organization.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You’ll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leader is properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape (when back in office)
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
May work on other tasks and projects as assigned
Basic Qualifications
Minimum 8+ years of administrative experience
Preferred Qualifications
Minimum 10+ years of direct executive support experience or applicable administrative experience
Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Strong technical capability in Google Calendar and other Google Workspace applications
Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
Prior finance experience
Experience supporting multiple leaders and complex teams
Ability to pivot and respond to rapidly shifting priorities
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with minimal instruction or supervision
Ability to proactively identify business needs and opportunities to add value
Experience working with executive leadership
Proven track record of structuring calendar cadence to support long term business objectives
Experience implementing processes and systems to optimize leaders’ time
Experience owning complex projects from start to finish
Strong organizational skills with a strong attention to detail
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Demonstrates optimism, respects others and works well in a team
Bachelor’s degree or equivalent practical experience
For San Francisco, CA-based roles: The base hourly rate range for this role is USD$54.33 per hour -…
Title: Executive Assistant Business Partner III, Workplace
Company: Uber
Location: San Francisco, CA
Category:
