Overview
Executive Assistant – BYU-Pathway Worldwide (Full-Time) Jobs in Salt Lake City, UT at The Church of Jesus Christ of Latter-day Saints
Please see Special Instructions for more details.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Administrative Specialist
Working Title
Administrative Specialist
Competency Level
Journey
Home Department
School of Nursing – 31510
Primary Purpose of Organizational Unit
The School of Nursing (SON), within the College of Health and Human Services, has an outstanding legacy of serving the people of southeastern N.C. through education, scholarship and service. The SON is dedicated to excellence in the development of healthcare professionals through in-depth education, professional partnerships, applied research, regional engagement and community outreach and impact.
The SON is located in McNeill Hall, a state-of-the-art facility that includes offices, classrooms, a large lecture hall, computer laboratories, student success areas and learning commons, and the Simulation Learning Center. The Simulation Learning Center uses high, medium and low fidelity human patient simulators as a teaching and learning tool for nursing education. Through the use of simulation, we strive to create a realistic environment and a powerful learning experience that promotes cognitive, affective, physical and social development of the student as well as incorporating inter-professional collaborative experiences for students across the degree programs in the College.
The SON offers the following degree programs:
Nursing
BS in Nursing (Prelicensure, RN-BSN online)
MS in Nursing (Nurse Educator)
Post-Master’s Certificate in Family Nurse Practice
DNP
Clinical Research
BS in Clinical Research
Post-Baccalaureate Certificate in Clinical Research Operations
MS in Clinical Research and Product Development
Over 2,500 undergraduate and nearly 600 graduate students are enrolled in programs within the SON. Currently, the SON has 80 full-time faculty. The SON’s online bachelor’s degree in nursing program is ranked 7th among 2019’s “Best Online BSN Degrees” by US News and World Report.
College
College of Health and Human Services – 315 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Administrative Specialist plays a crucial role in ensuring the smooth operation of the School of Nursing (SON) by managing purchasing, coordinating contracts, and overseeing compliance. This position also supports travel arrangements, event planning, and faculty onboarding, contributing significantly to the efficiency and effectiveness of the SON’s administrative functions. Responsibilities include but are not limited to:
Purchasing and Contract Coordination: Manages purchasing requests and coordinates contracts with vendors for the College of Health and Human Services (CHHS) and School of Nursing (SON).
Travel and Expense Management: Coordinates travel and submits expense forms for the SON leadership team, faculty, and students.
Compliance and Reporting: Tracks clinical faculty compliance, prepares mandated compliance reports, and creates badge reports for nursing students.
Event and Meeting Support: Collaborates on SON events, takes minutes for Faculty Council meetings, and assists with onboarding and faculty interviews.
Minimum Education and Experience Requirements
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
Experience in project management, purchasing and establishing new vendors, and working with clinical compliance databases such as Certify and MyRecord Tracker.
Previous compliance experience in a health profession field.
Knowledge of Microsoft Office software (to include Excel) and ability to learn and use institutional software systems such as DocuSign and Chrome River.
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday – Friday
Work Hours
8:00 AM – 5:00 PM
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
8458
Job Posting Date
05/07/2025
Posting Close Date
05/15/2025
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/36160
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
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Title: Executive Assistant – BYU-Pathway Worldwide (Full-Time)
Company: The Church of Jesus Christ of Latter-day Saints
Location: Salt Lake City, UT
