Overview
Executive Assistant/Chief of Staff Jobs in New York, New York, USA at Hydrogen Group
Position: Executive Assistant/ Chief of Staff
Location: New York
We are seeking a highly organized and proactive Executive Assistant to support senior executives in New York City. The ideal candidate will be a strategic thinker, exceptional communicator, and adept at handling confidential matters with professionalism. This role requires strong multitasking abilities, keen attention to detail, and a problem-solving mindset to ensure seamless executive operations.
Key Responsibilities
Calendar & Schedule Management: Efficiently manage complex executive calendars, scheduling meetings, travel, and appointments.
Communication & Correspondence: Serve as a key liaison between executives, internal teams, and external stakeholders, drafting and reviewing emails, reports, and presentations.
Meeting Preparation & Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
Travel & Expense Management: Arrange domestic and international travel, handle itineraries, and process expense reports.
Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism.
Project & Office Management: Support key company initiatives, assist with event planning, and help optimize office operations.
Process Improvement: Identify opportunities to improve administrative processes and increase efficiency.
Qualifications
5+ years of experience as an Executive Assistant, preferably in a fast-paced corporate or startup environment.
Experience in the financial services industry.
Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
Strong written and verbal communication skills, with attention to detail.
Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
Ability to anticipate needs, problem-solve, and work independently.
Experience managing confidential information with a high degree of discretion.
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Title: Executive Assistant/Chief of Staff
Company: Hydrogen Group
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Business Administration)
