Overview
Executive Assistant, CNO/CMO Jobs in Orlando, FL at Orlando Health
Arrowstreet is an award-winning architecture, interiors, and experience design firm based in Boston, with over 60 years of expertise. We take a design-forward approach, focusing on sustainability to create thoughtful designs across our diverse portfolio to provide engaging, impactful experiences, and spaces that bring people together. We have developed partnerships with industry leaders and explore emerging technologies to expand our practice and better shape the future of the built environment. We encourage you to visit our website at www.arrowstreet.com to learn more about our firm and our award-winning projects!
Our practice continues to grow, and we are actively seeking an Executive Assistant to join our team. In this role you support our Partners, C suite executives, and provide overall office support. You will have the opportunity to gain exposure across multiple studios and office disciplines. Our successful candidate will be well organized, have exceptional time management skills, and anticipate needs. As our Executive Assistant you will contribute to our firm’s overall efficiency by providing personalized and timely support.
Responsibilities include:
Partner/Executive support
Heavy email and calendar management (responding, tracking, follow-up with emails, coordinating internal and external meetings, and appointments.)
Proofread proposals, letters, and other correspondence
Manage contracts
Liaison to Project teams and accounting; tracking what has been invoiced/billed, what has been paid out, reconciling Partner’s daily expenses and timecards.
Committee Co-Chair Assistance; Event Prep, creating presentations (visual and written), agendas, meeting notes, surveys/polls, and follow-up.
Set up Virtual Calls via zoom and Microsoft Teams in conference rooms and troubleshoot technical issues with connections.
Coordinate travel and hotel accommodations
Research projects as needed; creating best practices for external meet and greets, tailoring presentations based on project type, sectors, audience, etc.
Firm Operations/administrative support
Screen and direct phone calls and distribute correspondence
Support all firm initiatives and goals related to employee retention
Set up meetings/lunches in conference rooms and clearing any items post meeting
Overall administrative and office support
Maintain office supply inventory
Qualifications/Personal attributes
Strong attention to detail and accuracy, particularly when under tight deadlines
Technically savvy; Strong working knowledge of Microsoft office suite, adobe suite, database management systems, and desire to learn new and AI applications
Excellent communications skills and commitment to the quality of your work
Proactive with the ability to anticipate needs, take the initiative to assist others, jumps in where needed
Excellent time and project management skills, able to manage multiple projects, and deadlines, reaching out for assistance when needed
Relationship and people focused; Develop strong and effective internal and external relationships, able to work with different and contribute to the overall success of the firm
Sound judgment, highly professional and diplomatic- manage diverse personalities and workstyles within all levels of the firm; perceptive and practical and knows when to ask for help or advice
Discretion and confidentiality are an absolute necessity- handling highly sensitive information must exercise professionalism and always maintain privacy
Flexible/adaptability; must be able to perform successfully in a fast-paced environment; does not get frustrated by shifting and changing priorities open to feedback and change
Strong intellectual curiosity, a creative thinker and problem solver; can step out of daily tasks to see bigger picture
Self-motivated, with a “can-do” attitude and entrepreneurial spirit; desire to take on increasing level of responsibility
Availability/flexibility to maintain a full-time schedule in the office
Why Arrowstreet?
We are an enthusiastic, diverse, and innovative group of individuals, who care about the quality of our work and have a design forward approach. We understand the impact we can have on communities and the world around us. We seek opportunities to challenge each other through design, discussions, and technology. We take time to get to know one another through day-to-day interactions (In person and virtual), impromptu conversations at desks, social and volunteer activities or simply grabbing a cup of coffee.
Ready to apply? Complete our online application and submit your resume and cover letter. We offer competitive salary, comprehensive benefits, and professional development compensation. https://www.arrowstreet.com/about/careers/
Arrowstreet is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.
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Title: Executive Assistant, CNO/CMO
Company: Orlando Health
Location: Orlando, FL
