Overview
Executive Assistant; Confidential Jobs in Stockton, USA at City Of Stockton, CA
Position: EXECUTIVE ASSISTANT (CONFIDENTIAL)
Definition
Open/promotional opportunity
Flsa status:non-exempt
Tentative examination date:week of may 11, 2026 (candidates must appear in person for the examination)
Typing certificate submission, by 5:30 p.m.
Exciting career opportunity – executive assistant (municipal utilities department)
City of stockton municipal utilities department (mud) is seeking to fill an executive assistant position in the mud administration division.
The executive assistant serves as a key partner in the smooth and effective operation of the mud, providing high-level administrative and executive support to the mud management while also assisting departmental leadership and staff as needed. This position is ideal for a professional who is proactive, organized, and thrives in a fast-paced public service environment.
The ideal candidate will demonstrate a strong commitment to the mission and vision of the mud and the city, with the ability to anticipate and respond to the needs of both the director and the department as a whole. They will possess exceptional problem-solving skills, be technology savvy, and be comfortable handling a wide range of administrative responsibilities with professionalism and discretion.
This role requires excellent time management skills and the ability to balance multiple competing priorities and projects simultaneously. The executive assistant must be adaptable, detail-oriented, and capable of working independently while supporting a dynamic leadership team.
Incumbents work a 9/80 work schedule monday through thursday either 7:00 am to 4:30 pm or 7:30 am to 5:00 pm; fridays 7:00 am to 3:30 pm and 7:30 am to 4:00 pm with a 30-minute lunch and alternate fridays off.
This recruitment is being conducted as an open/promotional recruitment. Current full-time, regular status, at time of application, city of stockton employees may apply for this position as a promotional opportunity, and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list.
The appointing authority will have the option of requesting names from the promotional list or a combination of both. .
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
Under direction, provides varied complex and often confidential secretarial and office administrative assistance to a department head or city officer and associated supervisory and professional staff; may provide lead direction to a clerical support staff; performs related work as assigned.
Class characteristics
This class is distinguished from other city secretarial classes in that the nature, diversity, and scope of responsibilities originating from this level of management support requires the frequent use of tact, discretion, initiative, and independent judgment. Responsibilities include attendance at meetings, supervision of the department’s assigned support staff, and regular contact with government officials, city council or board or commission members, representatives of business or community organizations, the public, and all levels of city personnel to exchange information, explain administrative policies and procedures, and assist with special programs, projects, and research.
Principal duties (illustrative only)
* duties may include but are not limited to the following:
* performs the full range of routine to complex administrative and project coordination support as assigned.
* gathers, organizes, and evaluates data related to specific issues, programs or projects; liaises with other departments regarding required action items such as proposal preparation, implementation plans, and other cross-department initiatives.
* understands the organizational structure of the city and areas of responsibility to effectively assist the city manager and the city’s senior leadership team to respond to the needs of the city council and the public in a professional and timely manner.
* receives and screens visitors and telephone calls, providing information and resolving complaints which may require the use of judgment and interpretation of policies and procedures.
* researches, compiles, and summarizes a variety of informational or statistical materials; ensures all department invoices are paid and reconciled in a timely manner.
* plans, organizes, coordinates, directs and reviews the work of an associated office support staff; instructs staff in work procedures; assists in selecting and evaluating the work of assigned staff.
* develops and prepares drafts and processes a wide variety of complex finished documents including staff reports, agenda items, requests for payments, requests for proposals, bid packages, contracts and agreements, reimbursement requests, and organizational charts; may use a variety of computer database systems and word…
Title: Executive Assistant; Confidential
Company: City Of Stockton, CA
Location: Stockton, USA
Category:
