Overview
Executive Assistant – COO Jobs in Dubai, United Arab Emirates at Averda
Title: Executive Assistant – COO
Company: Averda
Location: Dubai, United Arab Emirates
#WeAreAverda
About Averda
Averda is a leading global provider of integrated waste management and environmental services, delivering innovative, sustainable solutions to some of the world’s most complex waste challenges. Operating across multiple markets, we are committed to transforming waste into value while safeguarding the environment, supporting our communities, and driving operational excellence.
Overview
The Executive Assistant to the COO is a high-impact support role focused on enabling the COO to focus on top priorities by effectively managing time, information, and decision-making.
Beyond traditional support, this role is expected to identify, introduce, and embed AI and digital tools that enhance efficiency, streamline workflows, and improve how the COO operates day-to-day. You will play a key role in modernizing the COO Office, proactively finding smarter, faster ways of working.
This is an opportunity for someone who is not only highly organized and reliable, but also forward-thinking, tech-curious, and motivated to drive meaningful improvements in how work gets done.
Key Responsibilities
- Act as a force multiplier for the COO by proactively managing priorities, time, and information flow
- Own and manage complex calendar scheduling, ensuring alignment with strategic priorities
- Serve as a central point of contact, managing and filtering internal and external communications with sound judgment
- Coordinate COO Office meetings, including agenda preparation, note-taking, and follow-ups
- Proactively identify opportunities to improve efficiency, including recommending and implementing AI or digital tools where appropriate
- Support the preparation of briefings, presentations, and reports, using available tools to enhance quality and speed
- Manage travel logistics end-to-end, ensuring seamless execution and adaptability
- Establish and maintain structured systems for document management and information tracking
- Oversee expenses and petty cash with accuracy and discipline
- Continuously challenge existing ways of working and introduce more efficient, scalable approaches
Qualifications
- Bachelor’s degree in Business Administration or a related field preferred
Knowledge & Capabilities
- Strong business acumen with the ability to connect details to broader strategic priorities
- Highly organized with exceptional attention to detail and execution discipline
- Excellent writing and presentation skills, with the ability to distil complex information clearly
- Naturally curious and proactive in exploring new tools, including AI and automation
- Resourceful and solution-oriented, with the confidence to suggest improvements and implement change
- Comfortable operating in fast-paced, evolving environments with shifting priorities
Technical Competencies
- Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint required; Excel preferred)
- Digitally savvy, with the ability and willingness to learn, test, and adopt new tools quickly
- Exposure to or interest in AI-enabled productivity tools (e.g., meeting assistants, workflow automation, content support tools)
- Ability to independently assess tools and recommend those that enhance productivity and decision-making
Experience
- Minimum of 5 years’ experience supporting senior executives in a large or multinational organization
- Proven ability to coordinate complex initiatives, projects, or programs involving multiple stakeholders
- Demonstrated track record of improving processes and driving efficiency in prior roles
If you think you have what it takes to make the world a cleaner place, if you can see value where others see waste and if you aren’t afraid of a challenge, why not start your journey with us today.
Averda welcomes candidates from all backgrounds, actively promotes diversity in the workforce, and is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*
