Overview
Executive Assistant-Department Head Jobs in New York City Metropolitan Area at Mission Staffing
Title: Executive Assistant-Department Head
Company: Mission Staffing
Location: New York City Metropolitan Area
Job Title: Executive Assistant – Department Head
Location: New York, NY (4 days/week in-office)
Type: Full-Time
About the Role
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership in a dynamic, fast-paced environment. The ideal candidate will have at least 3 years of experience providing high-level administrative support and will thrive in a role that demands discretion, attention to detail, and exceptional communication skills.
This role requires a confident self-starter who can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations. You will work on-site four days per week, with one remote day for flexibility.
Key Responsibilities
Provide daily administrative and logistical support to executives, including calendar management, meeting coordination, and travel arrangements (domestic and international).
Serve as a gatekeeper and liaison, managing communications, prioritizing inquiries, and handling confidential information with the utmost discretion.
Prepare meeting materials, agendas, reports, and presentations as needed.
Coordinate and manage internal and external meetings, events, and off-sites.
Track and submit expense reports, invoices, and reimbursements in a timely manner.
Proactively manage follow-ups, deadlines, and action items.
Assist with special projects and team-wide administrative tasks as needed.
Qualifications
Minimum 3 years of experience as an Executive Assistant or in a similar high-support role.
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Demonstrated ability to manage complex calendars, travel logistics, and multi-task effectively.
Excellent written and verbal communication skills.
Polished, professional demeanor with a high degree of discretion and integrity.
Highly organized, detail-oriented, and solution-focused.
Ability to work both independently and collaboratively in a fast-paced environment.
Work Environment
In-office: Monday through Thursday
Remote: Fridays
Occasional after-hours availability may be required depending on business needs.
Compensation
Competitive salary, commensurate with experience
Comprehensive benefits package including health, dental, vision, PTO, and 401(k)
