Overview
Executive Assistant/Event Planner Jobs in Washington, District of Columbia, USA at WalterLane Inc
Position: Executive Assistant / Event Planner
Highly regarded business association is looking to add an executive assistant/event planner to their Washington, DC office. The organization represents C-Suite executives from prominent companies in the U.S. and focuses on key policy issues impacting real estate and the  this role, you will be responsible for two primary areas: event planning for four upscale meetings annually with 25 – 250 attendees, and executive assistant support to the CEO (who does not need a lot of hand-holding).
No travel required; meetings are held in Washington, DC venues.
Ideal candidate MUST have minimum 5+ years of both executive assistant experience and event planning!
Salary 85 – 95K with
comprehensive benefits
including fully paid parking/metro, 401K employer contribution, fully paid health insurance, cell phone, hybrid work week (1 day from home and 4 days in office), summer hours, and a friendly, professional team.
RESPONSIBILITIES – Event Planner:
Provide full-cycle management and support for meetings ranging from 25 to 250 participants (4 annually)
Conduct hotel site visits and solicit hotel and vendor contracts
Develop and manage timelines and checklists
Attendee communications
Manage space allocation and room set-ups, equipment, room block management, food & beverage selection, speaker coordination
On-site supervision
Produce slides, nametags, handouts, and other materials
Develop and manage event budgets, track expenses during the planning process, and complete event summaries with final expenses
Maintain an electronic filing system for all events
Speaker coordination
Work with
senior leadership
to plan and manage meetings as well as special meetings onsite and offsite
Proofread and produce slides, nametags, handouts, and other materials
Post-event attendee follow up Provide feedback and make recommendations for event logistics
Executive Assistant to CEO:
Manage scheduling and calendar, coordinate appointments, meetings, and events to ensure efficient use of time Manage travel itineraries and all travel logistics (approx. 8 – 10 trips annually)
Manage expense reports and reimbursements
Handle sensitive and confidential documents; prepare agendas, presentations, contracts, spreadsheets, and other materials as needed
Liaise with membership, senior executives, internal staff, external vendors
Ensure executive contacts are followed up and tracked properly
Manage document flow, track action items and key issues
Draft letters, memoranda and prepare background materials for meetings
Proofread and edit documents, reports, proposals and presentations
Manage/support external projects (i.e., Commanders, Nationals, Capital & Wizards season suites)
Additional responsibilities as needed
REQUIREMENTS:
Bachelor’s degree preferred 5+ years of meeting/event planning and executive assistant support Poised, positive, and highly professional with a friendly demeanor
Strong proficiency in MSOffice (Word, Excel, PowerPoint, Outlook), database experience
Ability to work independently, prioritize work and manage multiple tasks
Strong organizational skills and
attention to detail
Proven ability to meet deadlines
Strong communication skills
, verbal and written
Proactive, willing and eager to take ownership
EQUAL OPPORTUNITY EMPLOYER
Title: Executive Assistant/Event Planner
Company: WalterLane Inc
Location: Washington, District of Columbia, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration)
