Overview
Executive Assistant (F/M/X) Jobs in Spain at Manpower España
Title: Executive Assistant (F/M/X)
Company: Manpower España
Location: Spain
From Manpower, we are currently seeking an Executive Assistant (F/M/X) for an 18-month project with one of our main clients, a leading multinational in the technology sector, to support a World-Wide (WW) Technical Leader and their Strategic Partnership team.
This is a remote-first role based in Spain, supporting a General Manager located in Dubai. You will be the "right hand" to leadership, ensuring the business rhythm runs seamlessly across multiple time zones.
📅 Start Date: ASAP (Immediate)
⏳ End Date: 30th June 2026 (18-month)
📍 Location: 100% Remote (Spain)
Key Responsibilities 🛠️
🗓️ Executive Calendar Management: Proactively manage and prioritize complex global calendars and executive series to drive schedule efficiencies.
🔄 Business Rhythm: Manage the team’s operational rhythm, including monthly/quarterly meetings and team morale events.
💡 Anticipation of Needs: Make administrative decisions and requests for information on behalf of the leader, understanding business priorities.
✈️ Travel & Expenses: Coordinate domestic and international travel, trip preparation, and expense reporting with high coding accuracy.
📊 Data & Tools: Manage aliases, distribution lists (DLs), Teams access, and ad hoc reporting using organizational tools.
🏢 Operations Support: Handle department facility operations, space planning, new hire setup, and process invoices.
🗣️ Stakeholder Liaison: Act as a forward-thinking point of contact, liaising with stakeholders and executive staff globally.
Day in the Life & Candidate Profile 🌟
📅 A Typical Day in the Role:
- Proactive Orchestration: You won't just manage a calendar; you will proactively oversee the WW Tech Leader’s complex schedule and executive rhythms, anticipating conflicts and resolving them before they even escalate. ⚡
- Central Coordination: Act as the "Command Center" for stakeholders, customers, and leadership. Your day includes managing international travel, expense reconciliation, staff onboarding, and providing seamless day-to-day team support. 🔄
🎓 Ideal Background:
- Executive Expertise: Proven experience as an Executive Assistant or Senior Admin supporting high-level leaders within a complex, global organization. 🏢
- Operational Mastery: Strong exposure to calendar management, travel & expenses, onboarding, purchasing, and compliance protocols. 📋
🚀 Why This Role? (Unique Selling Points):
- High Visibility: This is a strategic partnership role working closely with a World-Wide Technical Leader. Your impact will be seen at a global level. 🌍
- Beyond the Basics: This goes far beyond "classic admin work." You will be deeply involved in business rhythms, stakeholder management, and overall team effectiveness. 📈
📊 Measuring Success:
Precision & Accuracy: Effectiveness in managing calendars, travel, and administrative tasks with zero errors. ✅
Strategic Intuition: Your ability to anticipate needs, prioritize correctly under pressure, and make sound decisions with minimal guidance. 🧠
Requirements & Qualifications 🎯
🌍 Language Proficiency: Professional fluency in English is a must (daily interaction with Dubai/USA).
💻 Technical Expertise: High proficiency with MS Office Suite (Teams, Excel, Outlook) and strong general tech knowledge.
⚡ Proven Experience: Significant background working in fast-paced environments, managing multiple stakeholders and priorities simultaneously.
📅 Operational Mastery: Expert level in Diary & Travel management, including complex international itineraries.
🔍 Exceptional Attention to Detail: A methodical approach to administrative tasks, ensuring zero errors in reminders, expense coding, and communications.
🤝 Team Player: Ability to partner effectively with the current EA to manage overflow and focus on high-impact tasks like Townhall meetings, surveys, and executive trips.
🌟 Apply now to join us!
