Overview
Executive Assistant (FinTech) Jobs in Mexico City, Mexico at Sur LATAM
Title: Executive Assistant (FinTech)
Company: Sur LATAM
Location: Mexico City, Mexico
Our client is seeking a highly organized and detail-oriented EA to support their Founder & CEO.
Key Responsibilities
Calendar & Scheduling Management
Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
Schedule, reschedule, and cancel meetings as needed
Prioritize and adjust calendar based on changing business needs
Coordinate across multiple time zones
Set up reminders and follow-ups for important meetings and deadlines
Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
Inbox & Communication Management
Monitor, filter, and respond to emails on CEO’s behalf when appropriate
Draft professional emails and messages as needed
Flag urgent emails and ensure timely responses
Proactively reach out to top-tier clients
Manage LinkedIn messages, prioritize important connections, and draft responses
Assist in managing personal and professional correspondence
Task & Project Management
Track and follow up on action items from meetings
Maintain and update task lists in ClickUp
Coordinate projects with other internal team members or and external vendors
Administrative & Financial Support
Process expense reports and reimbursements
Pay bills and track payment deadlines
Reconcile credit card statements and categorize expenses
Confirm returns and refunds get processed on credit cards
Research & Planning
Research accommodations and book travel (flights, hotels, transportation)
Confirm hotel check-ins and ensure smooth travel arrangements
Make restaurant reservations and research venues for meetings/events
Research existing and potential clients (background, industry, business updates)
Research new tools, vendors, or services that could optimize operations
Tech & Tools Proficiency
Must use iMessage
Familiar with productivity and communication tools like:â—‹ GSuite (Gmail, Calendar, Drive, Docs, Sheets)
ClickUp or similar task management software
ChatGPT, Google Transcription, and other AI tools
Soft Skills & Qualities
Highly proactive – anticipates needs and takes initiative
Detail-oriented – catches small details that others may miss
Eager to learn and continuously improve
Resourceful – able to find solutions independently
Trustworthy & discreet – handles confidential information with integrity
Excellent written and verbal communication skills
Problem solver – thinks critically and finds creative solutions
Strong prioritization skills – manages multiple tasks efficiently
Nice To Have (Bonus Skills)
Experience supporting a CEO, executive, or entrepreneur
Understanding of accounting/bookkeeping concepts
Basic social media management (LinkedIn posts, engagement, etc.)
Event planning or coordination experience
Requirements
2 years of experience in an executive assistant role
Background in sales or customer experience is a nice to have
Experience managing multiple and charging demands, details, and deadlines
Excellent C1 level English written and verbal communication skills
Ability to do self-directed work independently
Strong technical skills or ability to learn quickly
Proficiency in Google Workspace, ClickUp, or similar
Experience working in FinTech is a huge plus
Benefits
Position:
Executive Assistant (FinTech)
Salary Range:
$1000-$2000 USD + bonus
Working Hours:
Flexible, but availability during CEOs operating hours.
Payment Frequency:
Monthly
Type of Contract:
Independent Contractor
Only CVs in English will be considered to participate in the process.
