Overview
Executive Assistant for Investment Firm Jobs in Manhattan, NY at Pocketbook Agency
Title: Executive Assistant for Investment Firm
Company: Pocketbook Agency
Location: Manhattan, NY
A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.
This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.
Key Responsibilities:
Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Expense Management: Prepare and process expense reports accurately and in a timely manner.
Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.
Qualifications:
8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
Experience coordinating global travel and preparing detailed itineraries.
Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
Comfortable working in a fast-paced environment while balancing multiple priorities.
Team-oriented mindset with the ability to work independently when needed.
Work Schedule:
Onsite: Monday to Thursday
Remote: Work from home on Fridays.
Salary: $120,000 + bonus and benefits
