Overview
Executive Assistant (Freelance) Jobs in Los Angeles, CA at Hello Sunshine
Title: Executive Assistant (Freelance)
Company: Hello Sunshine
Location: Los Angeles, CA
Media brand and content company seeking a Freelance Executive Assistant. You’ll work closely with the executive(s), ensuring seamless communication and workflow while managing various administrative tasks.
Key Responsibilities
Manage and maintain calendars, scheduling meetings across time zones and anticipating conflicts.
Coordinate domestic and international travel, including accommodations and itineraries.
Act as a primary liaison between the executives, internal departments, and external partners.
Track priority issues and ensure timely follow-ups on action items.
Assist in meeting preparation, including agenda creation, note-taking, and distributing recaps.
Provide administrative support to the team, managing files, trackers, and documentation.
Prepare, reconcile, and submit expense and credit card reports.
Support executive well-being by proactively coordinating meals and ensuring daily needs are met to help maintain focus and energy throughout the workday.
Requirements
1+ years of experience supporting senior executives or teams.
Ability to manage multiple high-priority tasks with keen attention to detail.
Strong initiative and ability to anticipate needs before issues arise.
Excellent verbal and written communication skills, with the ability to partner across all levels of the organization.
Team player with a proactive attitude and strong follow-through.
High level of professionalism and discretion with confidential information.
Proficiency in Microsoft Office Suite and Google Drive; familiarity with Airtable is a plus.
About You
Collaborative, resourceful, and passionate about supporting a dynamic team.
Thrive in a fast-paced environment, and able to juggle multiple tasks effectively.
The pay for this role is $23/hour.
Benefits
Health Care Plan (Medical, Dental & Vision)
Life Insurance (Basic, Voluntary & AD&D)
