Overview
Executive Assistant & General Admin Assistant Jobs in Quezon City, National Capital Region, Philippines at Teamified
Title: Executive Assistant & General Admin Assistant
Company: Teamified
Location: Quezon City, National Capital Region, Philippines
Teamified is a global leader in providing tech resources to Australian companies. We specialize in connecting top talent with tech teams to enhance profitability and innovation. We are dedicated to delivering high-quality solutions and fostering a collaborative work environment.
Client Description
Our Client is a fast-moving, high-impact advisory firm specializing in partnership strategy and ecosystem enablement. They work with growth-stage and established companies to help them scale their partnerships effectively. Their team thrives on execution, ownership, and driving results.
Key Responsibilities
Executive & Administrative Support
Assist in preparing client proposals and engagements, ensuring they align with brand and content guidelines. Critical
Manage the Directors’ calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated. Critical
Organize travel arrangements, including flights, accommodation, and itineraries. Draft and proofread emails, reports, contracts, and client communications.
Conduct online research and data collection for client projects.
Project & Operations Management
Set up and manage client projects in Asana, tracking tasks and deadlines.
Generate client progress reports and draft invoices.
Assist in the preparation and refinement of internal company procedure Marketing & Outreach Support
Utilize HubSpot for CRM management, contact tracking, and
Utilise LinkedIn for targeted outbound messaging.
Create visually appealing documents, presentations, and graphics using Canva.
Assist with marketing automation tools and outbound email/message campaigns.
Help coordinate and track marketing activities, including LinkedIn outreach and email campaigns.
Tech & Systems Management
Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
Assist in implementing new marketing tech tools to improve efficiency and workflow.
Must-Have Skills
Skills & Experience Required
Minimum 4+ years experience in an administrative, executive assistant, or similar role.=
Project management experience: Asana experience preferred
CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
Canva skills for content creation and light design work.
Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
Strong written and verbal communication skills in English.
Ability to work independently, manage remote tasks, and take ownership of responsibilities.
Strong attention to detail, organization, and project management skills (Asana preferred).
Personality & Work Style
Ownership Mindset – You take initiative and get things done.
Fun & Easy to Work With – We value culture, so you should be personable and adaptable.
Highly Organized – You thrive on structure and keeping tasks on track.
Tech-Savvy – You quickly learn and work with new tools.
Works Well Remotely – You’re proactive
Benefits
13th Month Pay
HMO
Leave Benefits
If you possess the required skills and are eager to contribute to our team’s success, we encourage you to apply for this exciting opportunity. Apply now!
