Overview
Executive Assistant – Global Commercial Jobs in Renton, WA at Hasbro Inc.
About Us
Luxe Ambiance Events is a premier luxury event design and décor company based in Beltsville, MD. We specialize in creating visually stunning and unforgettable experiences for weddings, special occasions, and creative activations. As we grow, we’re looking for a dedicated and detail-oriented Business Support and Admin Assistant to join our team and provide essential support across administrative, operational, and marketing areas.
About the Role
This role is essential for ensuring the smooth operation of daily administrative tasks and providing exceptional customer service. It is ideal for someone who is proactive, detail-oriented, organized, and thrives in a fast-paced, creative environment. You’ll assist the owner directly with day-to-day administrative tasks, help support studio and event operations, and contribute to our brand’s digital presence.
Key Responsibilities
Client Communication & Front-Facing Support
Respond to client inquiries via email and phone promptly and professionally
Follow up with leads, maintain clear communication throughout the booking process
Manage appointment scheduling and coordinate client consultations
Serve as a point of contact for basic client needs and vendor coordination
Administrative Support
Maintain and organize digital files, contracts, and event documentation
Track invoices, proposals, and payment follow-ups
Prepare meeting notes, checklists, and internal timelines
Assist the owner with calendar management and day-to-day workflow
Operations Support
Coordinate event logistics including scheduling deliveries, pickups, and setups
Maintain studio organization and supply inventory
Communicate with vendors and ensure timely execution of internal tasks
Support event prep by managing checklists, staff assignments, and load-out plans
Marketing Support
Assist with social media scheduling and content planning
Organize and prep event photos/videos for marketing purposes
Draft captions, stories, or email newsletter content
Use Canva or similar tools to create branded marketing materials
Track social media engagement and recommend ways to improve performance
Qualifications
2+ years of experience in administrative, client services, marketing, or operations support
Strong verbal and written communication skills
Highly organized and detail-oriented with excellent time management
Proficient in Google Workspace (Docs, Sheets, Drive)
Familiar with social platforms (especially Instagram), Canva, and email tools
Able to work independently, take initiative, and follow through on tasks
Professional, polished, and able to interact confidently with clients and vendors
Weekend availability is required on occasion for event days
Job Type: Full-time
Pay: $19.00 – $22.00 per hour
Schedule:
Day shift
Weekends as needed
Work Location: In person
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Title: Executive Assistant – Global Commercial
Company: Hasbro Inc.
Location: Renton, WA
