Overview
Executive Assistant (Homebased) Jobs in National Capital Region, Philippines at Outsourced
Title: Executive Assistant (Homebased)
Company: Outsourced
Location: National Capital Region, Philippines
Job SummaryThis role is critical in ensuring the smooth operation of our executive team’s daily activities.
Job DescriptionAbout Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world’s leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
About The Client (AU Client)The client was born from three co-founders who set out on a mission to create a world with Zero Wasted Potential in people, business, and society. Since then, we have built a team who each bring with them a backpack of skills that make the company and technology that it is today.
We are looking for a highly organized and proactive Executive Assistant to support our CEO and Chief Customer Officer. This role requires excellent organization and communication skills, a high degree of professionalism, and the ability to handle confidential information with discretion.
Responsibilities
Manage the CEO and CCO’s calendar
Making travel bookings for the CEO and CCO, either direct or via a travel agent.
Handle expense reports and other administrative duties for the CEO.
Email triage and general administrative tasks for the CEO.
Assist in sending out communications via email, HubSpot, and LinkedIn, and coordinate with the sales team to schedule meetings for the CEO.
Managing the virtual meetings for internal meetings such as company All Hands and senior leadership team meetings.
Ensure all interactions and engagements are handled with a high level of professionalism and confidentiality.
Requirements:
Proven experience as a remote, Executive Assistant or similar role for a busy executive.
Exceptional organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in using Slack, Zoom, and G-Suite (required)
Must pass background checks and participate in the company’s mandatory security awareness training.
Any experience or training on using AI tools to work more efficiently is a bonus.
Key Competencies:
Trustworthiness and the ability to handle sensitive information discreetly.
Strong attention to detail.
Ability to multitask and prioritize work effectively.
Ability to be flexible and adapt to changing priorities.
Adaptability to different communication styles and environments.
Ability to problem solve and be resourceful.
Proactive with a bias for action
Tech savvy – open to learning how to use AI tools if not using them already.
Work Schedule (AU client)
Monday to Friday (7AM-4PM; Manila Time)
Work Setup (WFH)
Permanent homebased
Equipment will be provided by Outsourced
Candidates are required to have a stable/reliable internet connection at home with at least 20MBPS (both download and upload speed)
Good working environment at home
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