Overview
Executive Assistant – HR & EO Jobs in United States at Foothill-De Anza Community College District
Company Overview
Black Bird Fire Protection, Inc. is a fully licensed fire protection service company dedicated to meeting the fire safety needs of commercial, industrial, and residential clients. Our team of certified specialists ensures that all services adhere to the highest standards set by NFPA and California State Fire Marshall.
Summary
We are seeking a friendly, organized, and proactive Office Coordinator/ Administrative Assistant to join our team. This role is the first point of contact for visitors, vendors, and employees and plays a key role in ensuring smooth day-to-day office operations. The candidate will provide front desk reception, office support, and assist all departments with administrative tasks.
If you’re someone who enjoys being the go-to person in a dynamic environment, we’d love to meet you!
Responsibilities
Greet and assist visitors, clients and vendors at the front desk in a professional manner.
Manage front desk activities, including but not limited to answering calls, emails, and deliveries.
Taking payments from customers.
Maintain accurate client database using in-house software.
Create and maintain filling systems, both electronic and physical.
Inputs and updates information in databases and spreadsheets.
Handle billing and payment processing.
Provides clients with generated COI and uploading in Vendor Portals.
Assist with customer inquiries and provide information about our services.
Perform general administrative tasks such as scanning, filing, and data entry.
Coordinates rooms for meetings, including but not limited to catering, set-up, organizing and clean up.
Assist departments with administrative support as needed.
Maintain a tidy, welcoming reception and office area.
Monitor and order office supplies as needed.
Requirements
High school diploma or equivalent required.
Minimum of 3 years’ experience with recent experience in a similar administrative role preferred.
Strong computer literacy with proficiency in Microsoft 365 and Microsoft Suite (Outlook, Word, Excel, PowerPoint).
Strong communication and interpersonal skills.
Ability to prioritize, multitask, and stay organized in a fast-paced environment
Outstanding customer support skills and a friendly demeanor.
Spanish speaking a plus but not required.
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Application Question(s):
Will be available working full-time Monday – Friday 7 am – 4 pm?
Experience:
Administrative: 3 years (Required)
Ability to Commute:
Brea, CA 92821 (Required)
Work Location: In person
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Title: Executive Assistant – HR & EO
Company: Foothill-De Anza Community College District
Location: United States
