Overview
Executive Assistant Human Capital Global Grade 08 Jobs in Brakpan, Gauteng, South Africa at Barloworld Equipment
Title: Executive Assistant Human Capital Global Grade 08
Company: Barloworld Equipment
Location: Brakpan, Gauteng, South Africa
Key outputs
Perform complex office administration tasks and provide support to the executives for Human Capital (HC) and Remuneration and Benefits on deliverables, including personal administration
Manage complex calendars, arranges meetings, and appointments of assigned executives
Communication with internal and external HC contacts at senior levels and HC relationship management
Provide support to the HC leadership team members which includes ad hoc administrative duties, coordination of various management meetings and BBS huddles and follow-up on operational matters
Develop, implement, and administer departmental office systems and standards for Human Capital to maintain a professional image of the department.
Create HC Purchase Requisitions, MIGO, and ensure payment of suppliers by due date
Monitor budget, including tracking expenditure and providing reports for departmental office and administration costs
Review, assess route, answer and monitor follow-up actions on correspondence and engaging with various senior stakeholders to ensure deadlines are met
Coordinate and consolidate routine Human Capital reports and various KPI dashboards
Provide wide range of support including composing and editing communication, consolidating and editing presentations, business plans, formatting and editing board papers and proposals
Coordinate and schedule events, including conferences, seminars, meetings etc. for the department as required
Answer, screen and route phone calls/queries, mail, and e-mail messages to relevant people
Efficient coordination and processing of all travel arrangements, accommodation, and coordination for the relevant executives and direct reports
Maintenance of data and electronic filing of all documentation in the offices of the assigned executives
Qualification, Experience And Competencies
Seasoned Personal Assistant that has worked with executives for least 6 years,
At least 4 years practical experience in HR
Diploma in Human Resource Management (undergraduate degree in HR would be advantageous)
Excellent computer, MS Office (Word, PowerPoint, Excel, Teams) and ERP skills
Excellent business communication and presentation skills (written and verbal skills)
Good business and financial acumen
Personable, cheerful personality
Flexible and willing to handle issues outside of normal contracted hours
Knowledge of procure-to-pay processes
Clean drivers’ licence
Ability to prioritise workload and high-level admin abilities
Attention to detail and strong planning, organising and coordination skills
Strong customer service orientation
