Overview
Executive Assistant – HYBRID Jobs in Boston, MA at iHire
Title: Executive Assistant – HYBRID
Company: iHire
Location: Boston, MA
Job Title: Executive Assistant
Location: Boston, Massachusetts (Hybrid schedule, requiring minimum of 3 days per week on-site)
Company Overview: Our client* is a prominent investment firm and is looking to add an Executive Assistant to their team, due to company growth! In this pivotal role, you will be responsible for providing comprehensive support to executives, ensuring the smooth operation of our dynamic organization.
Key Responsibilities
Manage complex schedules, coordinate meetings, and handle travel arrangements for executives.
Create and meticulously review correspondence, presentations, reports, and a variety of documents to ensure accuracy and consistency.
Serve as intermediary between executives, clients, investors, and stakeholders while maintaining the highest level of professionalism.
Conduct comprehensive research and compile relevant information to support strategic decision-making and business initiatives.
Assist in the preparation and organization of investor presentations, reports, and investment-related documentation.
Handle confidential information with the utmost discretion, demonstrating professionalism and integrity.
Work seamlessly with internal teams to plan and execute projects, ensuring the timely delivery of high-quality results.
Support the onboarding of new team members and facilitate effective communication throughout the organization.
Participate in team meetings, document minutes, and actively contribute to discussions on improving processes and operational efficiency.
Qualifications
A Bachelor’s degree is preferred.
A minimum of 5 years of progressive Executive Support experience.
Exceptional organizational skills, a sharp eye for detail, and the ability to manage multiple tasks concurrently.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as other relevant software tools.
Strong written and verbal communication skills, along with the confidence to interact with individuals at all levels within the organization.
Proven ability to maintain strict confidentiality and handle sensitive information discreetly.
A collaborative team player with a proactive mindset and a willingness to take initiative.
Demonstrated adaptability and resilience in a fast-paced and dynamic work environment.
Compensation** package includes competitive base salary plus multiple bonuses, and a full suite of benefits!
*This posting is from a staffing firm, but is a direct-hire opportunity with our client (no temporary/contract employment with the agency). All resume submittals will be kept completely confidential and will not be shared with our client without applicant approval.*
Quoted salary range does not guarantee the final salary offer. Offers will be determined by variables such as years of experience, education level, etc.
Employment Type: Full Time
Years Experience: 5 – 10 years
Salary: $85,000 – $105,000 Annual
Bonus/Commission: Yes
