Overview
Executive Assistant – Hybrid Jobs in Palo Alto, CA at Career Group
Title: Executive Assistant – Hybrid
Company: Career Group
Location: Palo Alto, CA
Our client, a prestigious investment firm focused on academics and research based in Palo Alto, is seeking a professional, detail-oriented Executive Assistant to provide high-level administrative support to a dynamic and fast-paced team. This role requires exceptional organizational skills, sound judgment, and a proactive mindset to manage multiple priorities while maintaining confidentiality and professionalism.
Salary: $100k base + bonus + outstanding benefits!
About the Role
In this position, you’ll support multiple leaders across operations, legal, and administrative functions. You’ll handle complex scheduling, manage communications, coordinate travel and events, and help ensure everything runs smoothly behind the scenes. This is a key support role within a collaborative and mission-driven environment.
Key Responsibilities
Manage busy calendars, schedule meetings, and resolve conflicts
Coordinate domestic travel and process expense reports
Serve as a point of contact for internal and external communications
Plan logistics for meetings, events, and board-related activities
Maintain office operations, supplies, and vendor coordination
Support project tracking, document preparation, and ad hoc requests
Provide backup support across the admin team when needed
What We’re Looking For
2+ years of executive or high-level administrative support experience
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Professionalism, discretion, and a problem-solving mindset
Proficiency with Microsoft Office and other common productivity tools
Comfortable handling sensitive information with confidentiality
Bachelor’s degree required
Why Join Us
Be part of a supportive, mission-driven team
Contribute to meaningful work with long-term impact
Enjoy a professional, high-integrity work environment
Access to adult continuous learning, fitness facilities, and generous time off policy!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
