Overview
EXECUTIVE ASSISTANT I – Correctional Institutions Division Jobs in Huntsville, TX at Texas Department of Criminal Justice
Office Administrator & Visitor Services
About Us:
Visit Walla Walla (VWW) is a nonprofit, destination marketing organization (DMO) that promotes tourism and provides a consolidated face for the marketing and promotion of the Walla Walla Valley
Visit Walla Walla believes that tourism can both create enriching experiences for our guests and maintain the quality of life we enjoy. Our community is our greatest asset and we value the relationships built between our partners, stakeholders.
We strive to ensure that tourism benefits the local community. Our office maintains an energetic and creative atmosphere that encourages visitor-focused friendliness, community engagement, and fiscal responsibility.
Visit Walla Walla is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.
We are located at 103 E Main Street, Suite 303, with a street-level visitor information window at 26 E Main Street.
About the Role
The Part-Time Office Admin & Visitor Services role supports the daily administrative operations of Visit Walla Walla. This position assists with bookkeeping, digital platform management, office coordination, visitor services, and event support. The ideal candidate is detail-oriented, organized, and comfortable working both independently and as part of a team.
Primary Responsibilities Include:
Administrative & Financial Support
Assist with monthly and annual financial tasks, including financial reporting and invoicing.
Track and manage digital subscriptions and additional platforms.
Collect, organize, and store information using computers and filing systems.
Meeting & Event Coordination
Plan and schedule office events, meetings, orientations, and training sessions.
Prepare agendas, take meeting minutes, and manage online folders.
Support the Executive Director and Sales Director in group event coordination and lodging logistics.
Visitor Services & Community Engagement
Maintain the event calendar and create a weekly “hot sheet” of local events.
· Supervise and support visitor kiosk operations and staff.
· Develop promotional collateral and schedule visitor kiosk staff.
Manage weekly mailings and monitor visitor-related projects.
Represent Visit Walla Walla at meetings and events in the absence of the Executive Director.
Office Operations
Ensure office supplies are stocked and equipment is functioning efficiently.
Maintain a well-organized office environment.
About You
Education & Experience:
Associate’s degree preferred; high school diploma or certificate required.
Experience in administrative support, bookkeeping, or visitor services is a plus.
Skills & Qualifications:
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office, Google Suite, and digital platforms.
Ability to work both independently and collaboratively.
Customer service experience in hospitality, tourism, or nonprofit sectors is a plus.
Other Requirements:
Ability to lift up to 40 lbs when handling materials or event setup.
Valid Washington Driver’s License preferred.
Position Details
Hours: Up to 30 hours per week.
Compensation: Hourly wage based on experience.
Work Environment: Office-based with occasional event participation, some flexibility required for evening or weekend functions.
How to Apply
If you are interested in joining our team, please send your resume and cover letter to [email protected]. In your cover letter, explain why your experience aligns with this role and how you can contribute to Visit Walla Walla’s mission.
Job Type: Part-time
Pay: $20.00 – $24.00 per hour
Expected hours: No more than 30 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Application Question(s):
Live in the Walla Walla Valley area
Location:
Walla Walla, WA 99362 (Preferred)
Ability to Relocate:
Walla Walla, WA 99362: Relocate before starting work (Preferred)
Work Location: In person
Title: EXECUTIVE ASSISTANT I – Correctional Institutions Division
Company: Texas Department of Criminal Justice
Location: Huntsville, TX
