Overview
Executive Assistant II Jobs in Corvallis, Oregon, USA at eTeam
3 days ago Be among the first 25 applicants
Location: 1070 NE Circle Blvd, Corvallis, OR,97330
Job: Executive Assistant II
Duration: 2 Years
Job Requirements
& Expectations:
Acts with integrity, confidentiality and discretion in all activities and interactions
Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up
Strong organizational skills
Strong attention to detail, reduce/avoid errors, keep all the facts straight
Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
Positive attitude
Professional demeanor
Flexibility to support Directors (and Managers) with different styles and support needs
Ability to support multiple people simultaneously
Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done
Ability to communicate effectively in person and in writing for collaboration and follow-up
Ability to work independently and as part of a larger team of Assistants
Job Responsibilities:
Support various levels of Managers and staff
Managing/coordinating calendars and scheduling meetings, learning/understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
Attending and taking notes in staff meetings, then archiving/distributing notes (using Word or Teams)
Updating org charts, distributions lists and other documents (using PowerPoint, Excel, Word or systems)
Organizing digital files (using Teams and SharePoint)
Records retention & management
Travel scheduling (using CWT) and expense report submissions (using EEM)
Purchasing, use of appropriate purchasing channel for goods and services (holder of AmEx p-card; P360 system, internal partners)
Organizing meeting and event logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
Other duties as assigned
Education & Experience:
Bachelor’s or relevant Associates degree
7+ years of experience as Administrative Assistant for Executives
Experience working for large corporation, a plus
Experience and knowledge of systems and processes, a huge plus
Skills:
Microsoft Office (PowerPoint, Excel, Word)
Microsoft Teams / Share Point
Zoom
Smart sheets
Ability to quickly learn multiple systems and processes for travel reservations, expense reports, purchasing, and facilities
Seniority level:
Mid-Senior level
Employment type:
Contract
Job function:
Administrative
Industries:
Computer and Network Security, Computer Hardware Manufacturing, and Software Development
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Title: Executive Assistant II
Company: eTeam
Location: Corvallis, Oregon, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Business Administration)
