Overview
Executive Assistant II Jobs in Florida at Aflac, Incorporated
Provide support to the Human Resource Generalist in all phases of human resource activity, Plant Manager and other departments as needed. Must be professional with the ability to multi-task and have superior customer service skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned as needed.
Assist in preparation and coordination of new hires including interviewing, new hire paperwork and general policies.
Conducts new employee orientation to foster positive attitude toward company goals.
Assist with benefits and compensation administration and compliance.
Assist with employee performance reviews, employee increases, employee issues and terminations.
Assist with safety audits and accident investigations.
Assist with special projects as required such as annual open enrollment, annual employee performance reviews, and quarterly workers compensation reviews.
Perform receptionist duties such as answering phones, taking messages, greeting vendors and customers, help in the receipt and shipment of small packages.
Assist with ordering office supplies.
Prepare and distribute records of meetings and productivity reports.
Coordinate meetings, luncheons and special events.
Make travel, auto and lodging reservations.
Record, track and confirm appointments.
Special projects as required.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the essential duties and responsibilities and representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Prefer AA degree plus two to three years related experience. Minimally: High school diploma or general education degree (GED) plus three to five years human resources experience.
Prefer light accounting experience, experience with travel arrangements, meeting planning and bi-lingual, English-Spanish.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, and the general public.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
COMPUTER SKILLS
Strong working knowledge of MS Word, Excel, Outlook, PowerPoint.
REASONING ABILITY
Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Title: Executive Assistant II
Company: Aflac, Incorporated
Location: Florida
