Overview
Executive Assistant II, Department of Internal Medicine (College of Medicine-Phoenix) Jobs in Phoenix, AZ at University of Arizona
Job Title
Office Administrator
Job Description Summary
Prime Responsibilities:
Answer the telephones, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages
Greets, directs visitors and answers routine inquiries
Backup for Production Room
Backup for Brokerage Coordinators
Opening the office for business and closing
Manages services requests with property management for general offices requests
Assists with expense reports, invoice processing, vendors and payment follow up
Performs other administrative office and brokerage services support functions such as ordering property signage and managing third-party listing subscriptions
Complete routine/correspondence, data entry, print letters, labels, form letters; format documents; and input data
Opens, sorts, and distributes incoming mail and inter-office mail
Assists with calendar and scheduling for all conference rooms
Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
Make arrangements for food service for internal meetings
Maintains a professional atmosphere in the lobby, kitchen, and conference rooms
Maintain and make coffee in service areas, tidy kitchen, and load/unload dishwasher daily
Manage inventory and order supplies
Organize and coordinate internal staff/employee events
Supports sales teams if assigned
Assist in managing invoices
Job Description
Qualifications and Experience:
High school diploma or GED
Fabulous and welcoming personality
Prior front-desk office or customer service experience preferred
Proficiency with Microsoft Teams, Outlook, Word, and Excel
Excellent verbal, written, and organizational skills
Ability of multi-task simultaneously
Basic office equipment skills [phones, faxes, computers, copy machine]
Ability to communicate effectively, both orally and in writing with co-workers, clients, and other employees
Excellent interpersonal and client service skills
Able to follow instructions and procedures
Professional appearance and decorum at all times
Physical Requirements:
Involves work of a general office nature’ typically includes extended periods of sitting and/ or operation of a computer
Regularly required to talk, hear and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics and computer displays
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.
INCO: “Cushman & Wakefield”
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Title: Executive Assistant II, Department of Internal Medicine (College of Medicine-Phoenix)
Company: University of Arizona
Location: Phoenix, AZ
