Overview
Executive Assistant III Jobs in Columbia, USA at Vectrus, Inc
Overview
Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.
As a highly organized and proactive Executive Administrative Assistant, you will be trusted to support the program’s Director and Deputy Director to provide senior‑level administrative and technical support to meet short and long‑range goals and objectives of daily business operations, including managing a variety of executive‑level communications. You will triage and coordinate resolution of high‑level inquiries on behalf of program office leadership.
You will serve as the liaison between the program office, its internal program offices, and internal/external stakeholders while performing meeting coordination, preparation of briefing material, calendar reconciliation, and task tracking. This position is located in Columbia, MD. This position will require a DoD TS/SCI clearance and is 100% on site (no telework).
What You’ll Do
- Provide administrative support to a team of executive officials in Columbia, MD, performing a wide variety of analytical, communications, and executive administrative duties in support of the program’s Director and Deputy Director, ensuring an efficient and smooth flow of daily business operations.
Responsibilities
- Facilitating communication between high‑level officials throughout the Department of Defense and other government agencies and industries, including conducting privileged communications, and handling confidential and sensitive management actions that require executive resolution.
- Composing executive correspondence and other communications based upon executive requirements, such as routing and tracking information requiring action by the executive team, ensuring all material is safely distributed, received, and acknowledged.
- Establishing and maintaining office files and records including personnel and other confidential records.
- Reviewing and screening all written materials produced for the Director and subordinate division staff for format, editorial content, and subject matter accuracy and clarity.
- Effectively maintaining calendars of the Director and Deputy Director to meet mission requirements, priorities, and critical decision needs, thereby supporting critical leadership activities.
- Providing day‑to‑day guidance and preparation of materials necessary to support meetings, travel, and other activities conducted by the Director and Deputy Director, including hosting visiting senior officials.
- Creating, maintaining, and sharing documents and folders housed in MS SharePoint.
- Interacting with internal and external customers, responding to inquiries and handling requests for information, and advising others on departmental policies and procedures.
- Processing forms and maintaining files and records in accordance with organizational and/or legal requirements.
- Managing information flow within the department and communicating new policies/programs that affect team members, identifying and escalating recurring problems or complex issues, and keeping managers informed of issues that may be escalated.
- Performing other duties and assignments as required.
Qualifications
Minimum Qualifications
- Ability to pass and undergo an extensive background check.
- Ability to obtain and maintain a Common Access Card (CAC).
- Must be able to troubleshoot and multi‑task.
- Must be able to organize and track meetings, set up meetings, send reminders through Microsoft Applications.
- Must be proficient in Microsoft Applications such as Word, Excel, PowerPoint, Teams, and Outlook.
- Ability to communicate professionally and effectively, both verbally and in writing.
- High degree of knowledge, competence, and application of executive and administrative competencies, including excellent organizational and analytical skills.
- Working knowledge and…
Title: Executive Assistant III
Company: Vectrus, Inc
Location: Columbia, USA
Category:
