Overview
Executive Assistant III Executive Jobs in Rockville, MD at Kaiser Permanente
Purpose of Position: To greet and screen all visitors; to answer all incoming telephone calls and take messages as necessary; to receive and record all donations; to supervise the reception area and cameras; to be the ambassador of Mercy Home for Boys & Girls to anyone visiting the Agency.
Essential Qualifications:
A pleasant disposition and helpful attitude.
Experience in reception or customer service preferred.
Excellent interpersonal, oral, and written communication skills.
Ability to present a professional appearance.
Ability to develop a working knowledge of the operations of the entire Agency and staff.
Ability to interact effectively with the entire staff, residents’ families, volunteers and the general public.
Ability to work in an environment in which the noise level is moderate.
Flexibility to provide administrative support as requested including working a flexible schedule when needed.
Detail oriented.
Proficiency in PC systems, including Microsoft Word and Excel, as well as the ability to become proficient in other software packages and programs as necessary.
Ability to maintain confidentiality.
Ability to work both independently and as an active team member.
Ability to maintain professional demeanor while exercising judgment and discretion in work.
Preferred- valid Illinois driver’s license, the ability to drive a van, maintain a clear driving record, and retain driving approval through the Department of Children and Family Services.
Ability to follow oral and written instructions.
Ability to lift and/or move up to fifteen pounds.
Maturity and sensitivity to cultural and individual differences.
Commitment to the mission, values, and goals of the Agency.
Regular and predictable attendance.
Essential Functions:
Monitor cameras, visitors and alarm systems
Receive the general public by telephone and in person, and provide information and/or directions in response to the individual query for the entire organization.
Be a helpful, courteous and professional representative of Mercy Home for Boys & Girls, demonstrating cross-cultural sensitivity and discretion.
Accept packages and all donated items, inspect items, complete the Donation/Donor form, and process.
Accept all phone calls promptly.
Maintain a daily visitor log authorizing admittance to the Home.
Call staff to receive their guests or, when otherwise instructed, direct visitors to their destination.
Maintain appointment/schedule books for all meeting rooms, etc.
Distribute newspapers, incoming packages to staff.
Have all visitors sign in upon arrival and sign out when they leave.
Keep track of which Youth are on an overnight pass, suspended, or AWOL in order to know who belongs in the building and who does not.
Oversee the reception area while on duty.
Make sure the reception desk is covered at all times when on duty.
Basics Information / Schedule Details
This job is a part-time position. The schedule is mostly 3pm-11pm, 11pm-7am when needed.
Pay range is between $20-$21/hour
Location: Walsh Girls Campus- 11600 S. Longwood Dr Chicago, IL 60643
For information on benefits please follow this link- https://www.mercyhome.org/working-mercy-home
Why You Will Love Working Here:
At Mercy Home, our commitment to providing the best care for the Youth we serve extends to ensuring our team receives top-of-the-line training and professional development.
We are a Top Workplace as awarded by the Chicago Tribune.
Mercy Home for Boys & Girls is an Equal Opportunity Employer and is committed to Inclusion and Diversity
Visit us at www.mercyhome.org/jobs
Title: Executive Assistant III Executive
Company: Kaiser Permanente
Location: Rockville, MD
